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Information Management Solution

Castles and Coasts

This public procurement record has 1 release in its history.

Planning

22 Sep 2026 at 11:28

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Castles and Coasts Housing Association is exploring an information management solution to improve how organisational information is managed throughout its lifecycle. The scope covers both digital information and physical records, with support for a clear and sustainable approach to information architecture and information governance. The potential requirement is structured around three areas: information architecture and governance consultancy, information management technology, and digitisation of physical records. Suppliers may be able to support one area, several areas, or a joined-up solution through a partnership. The buying organisation is based in Newcastle upon Tyne, and delivery is intended to cover the United Kingdom. The technology element is classified as software packages and information systems, although the overall requirement also includes consultancy and records digitisation services.

This procurement is at the planning and preliminary market engagement stage; it is information-gathering rather than a formal tender and does not commit the buyer to a future contract award. CCHA expects to receive market submissions by 7 October 2026, with a subsequent notice currently expected on 8 October 2026. The engagement will inform the final solution, delivery approach, procurement route, market capacity, indicative costs, risks and dependencies. The potential contract is currently valued at £150,000 excluding VAT, or £180,000 including VAT. The planned contract period is 30 November 2026 to 30 November 2028. The procurement is below the relevant threshold and is divided into three prospective lots covering consultancy, technology, and physical-record digitisation.

This engagement will suit information architecture and information governance consultancies, information management software and systems providers, records management businesses, digitisation specialists, and organisations able to combine these capabilities. It is also relevant to suppliers that can form partnerships to offer a coordinated solution across advisory work, technology implementation and the conversion of physical records into usable digital information. Businesses should be prepared to explain their relevant delivery models, technical capability, approach to managing digital and physical information, implementation dependencies and capacity to support a housing association. The buyer is seeking practical evidence of supplier capability, possible delivery approaches, market capacity, indicative costs and key risks, so early preparation should focus on a credible response to those areas rather than a tender bid.

How relevant is this notice?

Notice Information

Notice Title

Information Management Solution

Notice Description

CCHA is seeking external specialist support and/or technology to help create a clear and sustainable approach to Information Architecture and Information Governance. This will include both digital information and physical records.

Planning Information

Castles & Coasts Housing Association (CCHA) is looking to improve how organisational information is managed throughout its lifecycle. CCHA is seeking external specialist support and/or technology to help create a clear and sustainable approach to Information Architecture and Information Governance. This will include both digital information and physical records. CCHA is seeking market submissions from suppliers who can support one or more of these lots: Lot 1 Information Architecture & Governance Consultancy, Lot 2 Information Management Technology, and Lot 3 Digitisation of Physical Records. CCHA has not yet decided the final solution. Suppliers may respond to one lot, more than one lot, or as part of a partnership where this would provide a joined-up approach for CCHA. This market engagement is for information-gathering only. It will help CCHA understand supplier capability, possible delivery approaches, market capacity, indicative costs and any key risks or dependencies before deciding the most appropriate procurement route. It is not a formal tender and does not commit CCHA to any future procurement or contract award. Please visit https://procontract.due-north.com/ for further details on how to engage

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077746
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/089528-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
8 Oct 20261 day to go
Award Date
Not specified
Contract Period
30 Nov 2026 - 30 Nov 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Castles and Coasts
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE UPON TYNE
Postcode
NE12 8EW
Postcode Area
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
Not specified
Local Authority
North Tyneside
Electoral Ward
Longbenton & Benton
Westminster Constituency
Newcastle upon Tyne North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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