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Framework for Provision of Planned Preventative Maintenance (PPM), Reactive and Minor Works and Associated Services for the Surrey Estate and Sussex Estate

The Police & Crime Commissioner for Sussex

This public procurement record has 2 releases in its history.

Tender

02 Oct 2026 at 15:07

UK4 - Tender Notice
Planning

22 Sep 2026 at 14:14

UK3 - Planned Procurement Notice
Summary of the contracting process

The Police & Crime Commissioner for Sussex is seeking contractors for planned preventative maintenance, reactive repairs, minor works and related services across the Surrey and Sussex police estates. Surrey Police and Sussex Police will use the framework, with East Sussex Fire Authority also able to use it. The work covers 17 specialist areas: air conditioning and chillers; fire alarms, suppression and access control; automatic gates and doors; building management systems; boilers and gas; general building, roofing and glazing; electrical systems, solar and EV charging; fuel pumps; generators and UPS; lifts; lightning protection; safety systems; groundworks and drainage; water treatment; civil and structural engineering; fire doors and compartmentation; and fire risk assessments and surveys. The listed delivery locations are in the United Kingdom.

The buyer invited offers through an open procedure for a framework agreement. Bids were due by 6 November 2026 at 23:59, and the intended award decision date was 4 January 2027 at 23:59. The framework is planned to run from 1 June 2027 to 31 May 2031. Its stated overall value is £20 million. Suppliers could bid for one or more of the 17 lots, each covering a separate trade or service area. Evaluation is based on quality and price, weighted 70% and 30% respectively in each lot. Quality responses are assessed against weighted questions; a zero score on any question can exclude a bid. Price scoring uses the submitted rate card and planned-maintenance pricing, with the lowest price receiving the highest price score. The authority may hold clarification meetings for selected lots.

The opportunity is divided into specialist lots and each is identified as suitable for small and medium-sized enterprises, so firms can focus on the trade or service area they can deliver rather than covering the entire estate-wide requirement. It suits building maintenance and repair contractors, as well as specialist providers of mechanical, electrical, fire safety, access, lift, fuel, water-treatment, drainage and engineering services. Contractors should be able to demonstrate the quality of their service through detailed tender answers and supporting evidence that they can meet the specification; the evaluation particularly rewards comprehensive responses with evidence of methods and measurement. Competitive pricing is also important, as the submitted rate card and planned-maintenance prices determine the price score. The service scope combines planned maintenance with reactive response and minor works across two police estates, making relevant operational capacity and experience valuable.

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Notice Information

Notice Title

Framework for Provision of Planned Preventative Maintenance (PPM), Reactive and Minor Works and Associated Services for the Surrey Estate and Sussex Estate

Notice Description

The Sussex Police and Crime Commissioner (the Authority) is seeking to appoint suitably qualified Contractors to a framework for the provision of Planned Preventative Maintenance (PPM), Reactive and Minor Works and associated services. The framework will be jointly used by Surrey Police and Sussex Police but may also be used by East Sussex Fire Authority (ESFA).

Lot Information

F-Gas and AHUs

Air Conditioning / Chillers / AHUs / TM44 Maintenance & Repair

Fire, Alarms and Access Control

All Alarms (Fire, security, panic), Fire Dampers Monitoring, Sprinkler, Fire Extinguishers & Fire Fighting Equipment, Fire Suppression, Dry Raisers, Access control Maintenance and repair

Auto Gates, Auto Door and Shutters

Automatic Gates, Automatic Door Roller Shutters maintenance & Repair.

BMS

BMS Maintenance & Repair

Boiler and Gas works

Boiler & Gas Maintenance & Repair

Building Works

General Building works, Roofing , Glazing, Cladding

Electrical

EICR / Electrical Maintenance & Repair / PAT / Solar and EV charging / DEC

Fuel Pumps

Fuel Site maintenance pumps, tanks, gauges, Pipework etc.

Generator and UPS

Generators and UPS Maintenance, Repair & testing

Lifts

Lift Maintenance, Repair & Inspection

Lightning protection

Lightning protection Maintenance, Repair & Inspection

Man Safe Systems

Man Safe Systems Maintenance, Repair & Inspection

Interceptors, Groundworks and Drainage

Interceptors, Ground works, Resurfacing / Road Marking, drainage Maintenance & Repair

Water Treatment

Water Treatment Services Assessments, Testing & Remediation

Civil & Structural Engineers

Civil & Structural Engineers Consulting

Fire Compartmentation and Fire Doors

Fire Compartmentation and Fire Doors repairs and replacements

Fire Risk Assessment, Fire Door Inspections and other Fire Surveys

Fire Risk Assessment, Fire Door Inspections and other Fire Surveys, such as Compartmentation Surveys, Retrospective & Design Stage Fire Strategies

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-07779f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/093444-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£20,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Oct 20264 days ago
Submission Deadline
6 Nov 20261 months to go
Future Notice Date
29 Sep 2026Expired
Award Date
Not specified
Contract Period
1 Jun 2027 - 31 May 2031 4-5 years
Recurrence
2030-10-02

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Police & Crime Commissioner for Sussex
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEWES
Postcode
BN7 2FZ
Postcode Area
Brighton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ22 East Sussex CC
Delivery Location
Not specified
Local Authority
Lewes
Electoral Ward
Lewes Bridge
Westminster Constituency
Lewes

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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