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ID 6727437 - DoF - Collaborative Arrangement for Provision of Vehicle Fuel and Electric Charging Card Services

Department of Finance

This public procurement record has 1 release in its history.

Tender

22 Sep 2026 at 14:40

UK4 - Tender Notice
Summary of the contracting process

The Department of Finance, through Construction and Procurement Delivery’s Supplies and Services Division, is seeking suppliers for a collaborative arrangement covering vehicle fuel cards, associated vehicle-purchase services and electric vehicle charging cards. Lot 1 covers fuel cards that let organisations’ drivers buy road fuels and related products such as oils and lubricants for business vehicles. Lot 2 covers EV charging cards providing access, payment and account management for electric vehicle charging. The arrangement may be used by public sector service recipients listed in the contract, with additional public sector bodies potentially added during its lifetime. This is a goods requirement for vehicle-fuelling payment and access services serving public sector organisations in Northern Ireland. The arrangement covers petrol, diesel and electric charging services.

The procurement has reached tender: the buyer invited offers through a selective competitive flexible procedure, with electronic tenders required. Enquiries closed on 9 October 2026 at 3pm and tender submissions were due by 3pm on 19 October 2026. The intended award decision date was 9 November 2026. The estimated total value is £37 million excluding VAT (£44.4 million including VAT): £36 million excluding VAT for fuel cards and £1 million excluding VAT for EV charging cards. Both lots are scheduled from 1 June 2027 to 31 May 2032, with optional renewals of 2 years plus 2 years, allowing a maximum end date of 31 May 2036. Each lot is evaluated on price at 60%, coverage at 14%, implementation at 10.8%, contract and account management at 10%, and social value at 5.2%.

This opportunity suits fuel-card providers with extensive coverage for petrol, diesel and associated vehicle purchases, and providers able to deliver reliable EV charging-card access across a broad charging network. Suppliers need to support organisational drivers and public sector account holders through payment, access and account-management services. Strong implementation capability will be important because the arrangement involves onboarding multiple service recipients and may expand to additional public sector bodies. Relevant bidders should be able to demonstrate robust contract and account management, operational capacity for a sizeable collaborative arrangement, and credible social-value delivery. The evaluation gives equal emphasis to both coverage and service management capabilities, while price remains the largest single factor. Suppliers may compete for the fuel-card lot, the EV charging-card lot, or both, subject to the tender requirements.

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Notice Information

Notice Title

ID 6727437 - DoF - Collaborative Arrangement for Provision of Vehicle Fuel and Electric Charging Card Services

Notice Description

The Department of Finance, Construction and Procurement Delivery (CPD) is seeking to appoint a Supplier for the provision of vehicle Fuel Cards and associated services as well as electric vehicle Charge Cards. This is a collaborative arrangement, and the details of all Service Recipients can be found at Schedule 17. Additional Service Recipients, being public sector bodies may be added to this Schedule at any point during the lifetime of this Contract. This Contract will run for an initial period of 5 years, and an additional period to allow for implementation (6 months for Lot 1 and 3 months for Lot 2). There will be two optional extension periods of up to two years each.

Lot Information

Provision of Vehicle Fuel Card and Associated Services

A fuel card is a payment product for organisations that enables drivers to purchase road fuels and associated services (i.e. oils & lubricants) for the vehicles they use for business purposes; essentially a payment card for vehicle related purchases.

Renewal: 2 + 2 years (maximum 9 years total) subject to satisfactory performance and continued business need.

Provision of Vehicle (EV) Charging Cards and Associated Services

An EV charging card is a payment, access and account management product for organisations that enables drivers to access and pay for electric vehicle charging for vehicles they use for business purposes

Renewal: 2 + 2 years (maximum 9 years total) subject to satisfactory performance and continued business need.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0777af
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/089705-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

09 - Petroleum products, fuel, electricity and other sources of energy

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

09100000 - Fuels

09132000 - Petrol

09134100 - Diesel oil

09134200 - Diesel fuel

30163000 - Charge cards

30163100 - Agency fuel cards

Notice Value(s)

Tender Value
£37,000,000 £10M-£100M
Lots Value
£37,000,000 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Sep 20262 weeks ago
Submission Deadline
19 Oct 20262 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jun 2027 - 31 May 2032 Over 5 years
Recurrence
2031-12-30

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Department of Finance
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT3 9ED
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
Not specified
Local Authority
Belfast
Electoral Ward
Sydenham
Westminster Constituency
Belfast East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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