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Supply, Installation and Support of On-Bus Destination Display Equipment and Audio Visual Announcements (AVA)

South Yorkshire Mayoral Combined Authority

This public procurement record has 1 release in its history.

Planning

22 Sep 2026 at 15:47

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

South Yorkshire Mayoral Combined Authority intends to procure a single contract for destination display and audio-visual announcement equipment for the South Yorkshire franchised bus fleet, covering approximately 700 vehicles. The requirement includes external front, side and rear destination displays, internal next-stop displays, audio announcements, supplier-provided back-office platforms for content management and monitoring, installation at operator depots, and maintenance and support. The system will need to integrate with other on-bus systems, including a Vehicle Compute or ITxPT-aligned Gateway that the Authority plans to install from day one. The separately procured Automatic Vehicle Location system may not be available when installation starts, so the solution must operate in that environment. The work is delivered across South Yorkshire and is primarily the supply of transport audio-visual equipment.

This procurement is at the planning stage and is currently preliminary market engagement, not an invitation to tender. The Authority expects to use an open procedure under the Procurement Act 2023, with a tender notice expected in October 2026. It is seeking written market feedback on capability, partnering, system integration, accessibility, delivery and installation, lead times, pricing models, contract length, proposed terms and social value. Interested organisations are expected to register interest, request the questionnaire and return it by 12 noon on 29 September 2026; clarification questions are to be submitted by email. The planned contract is one lot, expected to run from 1 December 2026 to 30 November 2030, with renewal possible up to 30 November 2032. The lot is identified as suitable for SMEs.

The engagement is relevant to manufacturers, system integrators, installers and maintainers of bus passenger information and accessibility systems. It may also suit consortium members and subcontractors able to contribute specialist equipment, software, depot installation, systems integration or lifecycle support. Suppliers should be prepared to demonstrate capability across external and internal passenger displays, audio announcements, content-management and monitoring platforms, and integration with vehicle IT systems. Experience of deploying solutions across a large fleet and coordinating installation at operator depots will be important. The system must support the Public Service Vehicles (Accessible Information) Regulations 2023, so accessibility compliance and accessible passenger communications are central requirements. Businesses able to address operation before the separate AVL system is available should contribute to the market engagement and help shape the eventual tender.

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Notice Information

Notice Title

Supply, Installation and Support of On-Bus Destination Display Equipment and Audio Visual Announcements (AVA)

Notice Description

South Yorkshire Mayoral Combined Authority (SYMCA) is introducing bus franchising and intends to procure on-bus Destination Display equipment and an Audio Visual Announcement (AVA) system for the franchised bus fleet, as a single contract. The requirement is expected to cover approximately 700 vehicles and includes external front, side and rear destination displays; internal next-stop displays and audio announcements; supplier-provided back office platforms for content management and monitoring; installation at operator depots; integration with other on-bus systems, including a Vehicle Compute / ITxPT-aligned Gateway that SYMCA will install from Day 1 (use of the shared gateway is not a mandatory Day-1 dependency); and maintenance and support for the contract term. The solution must support compliance with the Public Service Vehicles (Accessible Information) Regulations 2023. The Automatic Vehicle Location (AVL) system is being procured separately and may not be available when installation starts. SYMCA is carrying out preliminary market engagement to test its requirements, proposed approach and timescales with the market before publishing a tender notice. Interested suppliers are invited to complete a short market engagement questionnaire. Participation is not a condition of taking part in any future procurement.

Planning Information

SYMCA is carrying out preliminary market engagement to test its requirements, proposed approach, timescales and budget with the market before publishing a tender notice for the supply, installation and support of on-bus Destination Display equipment and Audio Visual Announcements (AVA) for the South Yorkshire franchised bus fleet (approximately 700 vehicles). We welcome input from manufacturers, system integrators, installers and maintainers, including organisations that would expect to bid as part of a consortium or as a subcontractor. Scope of the engagement: a short written Market Engagement Questionnaire covering market capability and partnering; integration with other on-bus systems (including a Vehicle Compute / ITxPT-aligned Gateway, which SYMCA will install from Day 1 but which is not a mandatory Day-1 dependency) and operation before the separately procured AVL system is available; accessibility and the Public Service Vehicles (Accessible Information) Regulations 2023; delivery, lead times and installation; commercial and pricing models, including indicative non-binding prices; contract length and proposed terms; and social value. No events or one-to-one sessions will be held. How to take part: 1. Email Joanna.Driscoll@Southyorkshire-ca.gov.uk to register your interest and request the Market Engagement Questionnaire, quoting "PME - Destination Display and AVA". 2. Return the completed questionnaire by email to the same address by 12 noon on Tuesday 29 September 2026. Clarification questions must be sent by email to the same address. Where a question and answer are relevant to all participants, SYMCA will share them with everyone who has registered an interest, without identifying who asked. This is not a call for competition. Participation, or non-participation, will not affect a supplier's ability to take part in any future procurement, and information provided will not be used in the evaluation of any future tender. SYMCA will not pay any costs incurred in responding. The anticipated procedure is an open procedure under the Procurement Act 2023, with a tender notice expected to be published in October 2026.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0777d4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/089773-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

33 - Medical equipments, pharmaceuticals and personal care products

CPV Codes

32321200 - Audio-visual equipment

33952000 - Transport equipment and auxiliary products to transportation

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
13 Oct 20265 days to go
Award Date
Not specified
Contract Period
1 Dec 2026 - 30 Nov 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
South Yorkshire Mayoral Combined Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHEFFIELD
Postcode
S1 2BQ
Postcode Area
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLE3 South Yorkshire
Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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