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Electrical Installation Condition Reporting (EICR) Services

Mid and South Essex NHS Foundation Trust

This public procurement record has 3 releases in its history.

Planning

24 Sep 2026 at 08:54

UK2 - Preliminary Market Engagement Notice
PlanningUpdate

23 Sep 2026 at 09:39

UK2 - Preliminary Market Engagement Notice
Planning

23 Sep 2026 at 09:36

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Mid and South Essex NHS Foundation Trust is planning electrical installation condition reporting (EICR) services across its occupied, operational healthcare facilities, including acute hospitals running around the clock. The work is to inspect and test electrical installations, identify faults and verify compliance, while maintaining patient safety and continuity of clinical services. The Trust wants robust, auditable reporting and testing that avoids or minimises planned power outages and disruption to essential services. Where electrical isolation is unavoidable, suppliers will need to coordinate with the Trust’s estates and facilities teams and support continuity of care. The service combines electrical inspection and testing with the specialist planning needed to work safely in live healthcare environments.

This is a planning-stage procurement: the Trust is gathering market information, and has not yet invited tenders. Suppliers are being asked to share their capability, experience and methods for delivering EICRs in live healthcare settings. The expected contract period runs from 30 November 2026 to 29 November 2031, with provision for extension to 29 November 2036. The estimated value is £300,000 excluding VAT (£360,000 including VAT). The requirement is one lot, marked as suitable for small and medium-sized businesses. The Trust’s stated objective is statutory and regulatory compliance with minimal disruption; it has not set out a formal evaluation basis at this planning stage. The engagement enquiry date is 7 October 2026; this is not a tender submission deadline.

This requirement is suited to electrical inspection and testing businesses with experience in occupied healthcare facilities, particularly acute hospitals operating continuously. The Trust is seeking suppliers able to demonstrate compliance with the current edition of BS 7671, IET Guidance Note 3, the Electricity at Work Regulations 1989, HTM 06-01 and HTM 06-02, and NHS Premises Assurance Model requirements where applicable. Relevant accredited inspection and testing procedures, such as NICEIC, ECA or NAPIT accreditation, are identified, with equivalent approaches also recognised. Strong candidates will be able to use non-disruptive or minimally disruptive testing methods, explain when isolation is unavoidable, and provide risk assessments and method statements, outage coordination, contingency plans, advance notifications, mitigation and recovery procedures. Specialist tools, software or methods for testing energised systems are encouraged.

How relevant is this notice?

Notice Information

Notice Title

Electrical Installation Condition Reporting (EICR) Services

Notice Description

Mid and South Essex University Hospitals NHS Foundation Trust (the Trust) is seeking information from suitably qualified and experienced suppliers capable of undertaking Electrical Installation Condition Reports (EICRs) across occupied and operational healthcare facilities using non-disruptive or minimally disruptive testing methodologies. The Trust operates critical healthcare environments that function continuously and therefore requires electrical compliance inspections and testing to be undertaken in a manner that maintains patient safety, supports uninterrupted clinical operations, and minimises disruption to essential services wherever reasonably practicable Scope of Requirement Suppliers are invited to provide information relating to their capability, experience, and methodology for undertaking EICRs within live healthcare environments, including acute hospital sites operating on a 24-hour basis. The Trust seeks a solution that: * Delivers statutory and regulatory compliance. * Minimises the need for planned electrical outages. * Reduces operational disruption to clinical services. * Maintains patient safety and business continuity. * Provides a robust and auditable inspection and testing process. 3. Applicable Standards and Compliance Requirements Suppliers shall demonstrate compliance with all relevant legislation, standards and guidance, including but not limited to: * BS 7671: Requirements for Electrical Installations (current edition). * IET Guidance Note 3: Inspection and Testing. * Electricity at Work Regulations 1989. * HTM 06-01: Electrical Services Supply and Distribution. * HTM 06-02: Electrical Safety Guidance for Low Voltage Systems. * NHS Premises Assurance Model (PAM) requirements where applicable. * NICEIC, ECA, NAPIT or equivalent accredited inspection and testing procedures. Suppliers should demonstrate how their proposed testing methodology satisfies the above requirements whilst supporting the Trust's objective of maintaining service continuity. Testing Without Service Disruption The Trust's preference is for inspection and testing methodologies that minimise or eliminate disruption to clinical and operational services wherever possible. Suppliers shall clearly describe how they will conduct EICRs within operational healthcare facilities whilst avoiding unnecessary interruption to electrical supplies serving critical services. Important clarification The Trust recognizes that certain inspection and testing activities required under BS 7671 may necessitate temporary electrical isolation. The requirement is therefore to avoid unnecessary disruption, apply all reasonably practicable non-disruptive methods first, and tightly control any unavoidable isolation. Where isolation is required, suppliers shall: * Demonstrate that all reasonably practicable non-disruptive testing techniques have been considered. * Clearly identify those tests that require electrical isolation. * Minimise the extent and duration of each isolation. * Provide detailed risk assessments and method statements. * Coordinate all planned outages with the Trust's Estates and Facilities teams. * Maintain continuity of patient care through suitable contingency arrangements. * Provide advance notification of outage requirements. * Clearly define mitigation measures and recovery procedures. * Demonstrate experience in managing electrical testing within live healthcare environments. Suppliers are encouraged to describe any specialist technologies, equipment, software, or recognised industry methodologies that enable condition assessment, fault identification, and compliance verification whilst systems remain energized and operational.

Planning Information

Please send all enquires to richard.woodard2@nhs.net the closing date for enquires are 07/10/2026

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-07782b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/090383-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

CPV Codes

45310000 - Electrical installation work

50711000 - Repair and maintenance services of electrical building installations

71314100 - Electrical services

71630000 - Technical inspection and testing services

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Nov 2026 - 29 Nov 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Mid and South Essex NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BASILDON
Postcode
SS16 5NL
Postcode Area
Southend-on-Sea
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH37 Essex Thames Gateway
Delivery Location
Not specified
Local Authority
Basildon
Electoral Ward
Langdon Hills
Westminster Constituency
South Basildon and East Thurrock

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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