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North Northamptonshire Council - Procurement of Cloud based Personal Education Plan (PEP) system

North Northamptonshire Council

This public procurement record has 1 release in its history.

Award

23 Sep 2026 at 15:01

Award Notice
Summary of the contracting process

North Northamptonshire Council procured a cloud-based software system for electronic Personal Education Plans (PEPs) for children in care, together with a management information system. External users need secure internet access to complete PEPs. The management system is intended to support case notes, reporting and system administration, and to collect attendance information or host attendance data supplied by another provider. The requirement also covers children with a social worker. This is specialist education and social-care software, rather than a general-purpose IT platform. Delivery is for North Northamptonshire Council, serving children and social workers in North Northamptonshire.

The procurement is complete and awarded to Egov Solutions Ltd. The contract was signed on 1 September 2026 and has an active status. Its recorded value is £154,000. The tender described an initial 36-month period with an optional 12-month extension. The council used the Government Commercial Agency’s G-Cloud 14 framework, through a limited award procedure without prior publication of a competition notice. The stated evaluation weighting was 95% quality and 5% price. The requirement was arranged as one lot, although that lot is marked cancelled in the tender data; the award and active contract are recorded against it. Two bids were reported for the lot.

The award indicates demand for a specialist cloud service combining secure online PEP completion with case management, reporting and attendance-data functions for children in care and children with a social worker. Suppliers best placed to compete when this requirement next returns will be able to demonstrate a secure, usable system for external professionals, alongside reliable management information and the ability to collect or integrate attendance data. Strong evidence of service quality is likely to matter more than a low price, given the stated evaluation weighting. Experience supporting local-authority children’s services and handling sensitive case information would be commercially relevant to demonstrating fit, although no specific accreditation or technical standard is stated. The previous route was G-Cloud 14, so familiarity with that framework route is also pertinent.

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Notice Information

Notice Title

North Northamptonshire Council - Procurement of Cloud based Personal Education Plan (PEP) system

Notice Description

Procurement of cloud-based system to provide electronic Personal Education Plans (PEP) for Children in Care (CIC) and an associated management information system.

Lot Information

Lot 1

North Northamptonshire Council was seeking a cloud-based system to provide electronic Personal Education Plans (PEP) for Children in Care (CIC) and an associated management information system. The system will allow external parties who need to access and complete PEPs to do so securely via the internet. The systems MIS will allow for case noting, reporting and system management. The system should be able to provide attendance collection, or host attendance data provided by a third party for CIC and children with a social worker (CWSW). This procurement will be managed and awarded using the Government Commercial Agency Framework Agreement G-Cloud 14 (RM1557.14)

Options: The procurement is for an initial period of 36 months with a 12 month optional extension period.

Procurement Information

Procurement was managed and awarded using the Government Commercial Agency Framework Agreement G-Cloud 14 (Ref No. RM1557.14).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0778cd
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/090229-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

85 - Health and social work services

CPV Codes

48100000 - Industry specific software package

85000000 - Health and social work services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£154,000 £100K-£500K

Notice Dates

Publication Date
23 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
North Northamptonshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CORBY
Postcode
NN17 1QG
Postcode Area
Northampton
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF25 North Northamptonshire
Delivery Location
TLF25 North Northamptonshire
Local Authority
North Northamptonshire
Electoral Ward
Corby West
Westminster Constituency
Corby and East Northamptonshire

Supplier Information

Number of Suppliers
1
Supplier Name

eGov Solutions Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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