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Hire of Vehicles and Plant/Machinery

UBICO Limited

This public procurement record has 1 release in its history.

Planning

24 Sep 2026 at 14:22

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Ubico Ltd is planning a vehicle and equipment hire framework to replace its existing hire arrangements and support its operational requirements. The proposed scope covers nine lots: four-wheel-drive vehicles, beavertail transporters, vans, tippers and Luton box vehicles; refuse collection vehicles and skip or hook loaders; refuse vehicles with bin lifters; kerbside recycling and food-waste vehicles; road sweepers; grounds-maintenance equipment; materials-handling equipment; fully electric battery vehicles; and powered-access equipment. The framework is intended to provide access to a range of hired vehicles as needs arise. The work is for operations in Gloucestershire. Suppliers may offer for any combination of lots, and appointments will be made separately for each lot.

This is a planning-stage procurement, with no invitation to tender yet. Ubico is undertaking voluntary preliminary market engagement to gather supplier feedback on the proposed framework structure, service requirements and market capability; responses will help shape the final specification and procurement approach and will not be evaluated as tender submissions. The engagement period is stated as 24 September to 23 October 2026, with a milestone date of 20 October 2026. The framework is anticipated to start on 1 March 2027, run for four years and allow two further 12-month extensions. The stated estimated value is £3.5 million excluding VAT (£4.2 million including VAT). The nine lots are intended to have up to five suppliers each. Future tenderers are to be assessed on price and quality and ranked by overall score.

The framework may suit vehicle-hire companies able to supply and support one or more specialist fleet categories, from vans, tippers and refuse vehicles to road sweepers, grounds-maintenance and materials-handling equipment, electric vehicles and powered-access equipment. Suppliers can choose which lots to pursue, so businesses need not cover the entire range. Ubico is seeking market feedback on service requirements and supplier capability before finalising the specification, giving prospective providers a chance to inform the planned approach through the engagement questionnaire. Preparation should focus on the ability to respond to vehicle-hire needs as they arise and to meet the requirements of the relevant lot. Suppliers should also be prepared for a price-and-quality assessment and ranking within each lot. Framework appointment would not guarantee work or any minimum volume or value; requirements would be offered first to the highest-ranked supplier able to meet them.

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Notice Information

Notice Title

Hire of Vehicles and Plant/Machinery

Notice Description

The vehicle hire services will be provided under a Framework consisting of 9 lots. This new Contract will replace the Company's existing vehicle hire arrangements, which are due to expire in early 2027, ensuring continuity of service and ongoing access to a range of hired vehicles to support operational requirements. Providers can Tender for any combination of lot or lots. Being awarded a place on the Contract is not a guarantee of any work. The framework agreement will be for a duration of 4 years, with the option to extend for two further periods of 12 months each. The Contract is anticipated to commence on 1 March 2027. The framework agreement will be divided into 9 lots as detailed below: LOTDESCRIPTION LOT 14x4/beaver tails/vans/tippers/luton box LOT 2RCV and skip/hook loaders LOT 3RCV with perstorp capable bin lifters LOT 4Kerbside sort recycling and food waste LOT 5Road sweepers LOT 6Grounds maintenance LOT 7Material handling LOT 8Battery electric vehicles (BEV - full EV) LOT 9Powered Access Equipment The vehicles have been divided into individual lots. The Company intends to appoint up to a maximum of five Suppliers to each lot. Tenderers will be evaluated against the published price and quality criteria and ranked in order of their overall score. Suppliers appointed to each lot will be ranked from highest to lowest scoring Tenderer. When a vehicle hire requirement arises, the request will first be offered to the highest-ranked Supplier for the relevant lot. If that Supplier is unable to meet the requirement, the Company will approach the next-ranked Supplier, and so on until the requirement is fulfilled. Appointment to the framework agreement does not guarantee any minimum volume or value of work. Vehicle hire requirements will be placed on an as-needed basis throughout the Contract term. For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Cheltenham:-Motor-vehicles./68Q9ERBX77 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/68Q9ERBX77

Planning Information

Engagement Process Description The Company is undertaking a Preliminary Market Engagement (PME) exercise to inform the development of a new Vehicle Hire Services Framework, which will replace the current arrangements due to expire in early 2027. The proposed Framework is anticipated to commence on 1 March 2027 and will cover 9 lots across a range of vehicle and equipment hire requirements. The Company intends to appoint up to five suppliers per lot, with suppliers able to bid for any combination of lots. As part of this engagement, interested suppliers are invited to provide feedback on the proposed framework structure, service requirements, and market capability by completing the Preliminary Market Engagement Questionnaire available at the link below: https://forms.cloud.microsoft/Pages/ResponsePage.aspx?id=DVWcRsmY002QT447DCiN44D3yVTKOXRBjVCAkWeNK_5UNEpTV0FWNVNBNElERUxMRlkxNEYxSE0zVC4u Feedback received will help shape the final specification, requirements, and procurement approach. Participation in this engagement exercise is voluntary and will not form part of the evaluation of any future tender submission. Engagement Period: 24/09/2026 to 23/10/2026

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077999
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/090614-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

CPV Codes

34100000 - Motor vehicles

34113000 - 4-wheel-drive vehicles

34113200 - All-terrain vehicles

34113300 - Off-road vehicles

34114000 - Specialist vehicles

Notice Value(s)

Tender Value
£3,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UBICO Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHELTENHAM
Postcode
GL51 9JZ
Postcode Area
Gloucester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK73 Gloucestershire CC
Delivery Location
TLK13 Gloucestershire CC
Local Authority
Cheltenham
Electoral Ward
Swindon Village
Westminster Constituency
Tewkesbury

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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