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AV for Hybrid Meeting Event

Met Office

This public procurement record has 1 release in its history.

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25 Sep 2026 at 11:23

UK7 - Contract Details Notice
Summary of the contracting process

The Met Office bought audiovisual equipment and services, staging and project management for a hybrid meeting event. The requirement combines event production with the technical delivery needed to support a meeting with both in-person and remote participation. The Met Office is the buying organisation. The contract’s delivery location is recorded only as the United Kingdom, so no specific venue or town can be identified. The procurement was classified as a service, with an IT services classification; the description indicates that the practical focus was audiovisual provision, staging and event management rather than general IT consultancy or software development. This is a focused event requirement for a single meeting, rather than a wider or ongoing programme of audiovisual support.

The procurement is complete and the contract was awarded to BITPOD LIMITED, an Exeter-based supplier. The Met Office used a below-threshold limited competition. There was one lot, and the award is active. The contract was signed on 24 September 2026 and covers delivery from 8 to 10 December 2026. Its value is £14,644 excluding VAT, or £17,573 including VAT. The available procurement details do not set out a scored evaluation method or specific award criteria, so the basis for selecting the supplier cannot be described further. The award was for services relating to the hybrid meeting event, including audiovisual provision, staging and project management. The contract period is three days, matching the short, event-specific nature of the requirement.

For suppliers assessing future Met Office event work, this award demonstrates demand for a provider able to combine audiovisual delivery, staging and project management for a hybrid meeting. A credible competitor would need to coordinate the technical setup and event operations so that in-person and remote participation work together, while delivering the requirement within a short, concentrated period. The procurement was handled through limited competition below the applicable threshold, so suppliers should be prepared to demonstrate relevant capability and a clear, practical delivery plan in a competitive process of this kind. BITPOD LIMITED, an SME based in Exeter, was selected, showing that a smaller specialist supplier can deliver this scale of event requirement. The work is narrowly focused on event AV and staging, rather than broader IT services.

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Notice Information

Notice Title

AV for Hybrid Meeting Event

Notice Description

AV, Staging and Project Management for Hybrid Meeting Event

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077a51
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/090904-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Below threshold - limited competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£14,644 Under £100K

Notice Dates

Publication Date
25 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
8 Dec 2026 - 10 Dec 2026 30 days
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Met Office
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EXETER
Postcode
EX1 3PB
Postcode Area
Exeter
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
Not specified
Local Authority
Exeter
Electoral Ward
Pinhoe
Westminster Constituency
Exmouth and Exeter East

Supplier Information

Number of Suppliers
1
Supplier Name

BITPOD LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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