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KMCIT-303 Registrar's Back Office Solution

Kirklees Council

This public procurement record has 1 release in its history.

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28 Sep 2026 at 16:14

UK7 - Contract Details Notice
Summary of the contracting process

Kirklees Council procured a cloud-hosted registrar back-office software solution, an industry-specific software package. It is intended to support the council’s registrar service through a hosted system. The work is for delivery in Kirklees, West Yorkshire. The procurement covered a single lot, with the software package identified as the required purchase.

The procurement is complete and BOOKINGLAB LIMITED was selected and awarded the contract. Kirklees Council used a below-threshold limited competition. The contract was signed on 15 September 2026 and runs from 1 April 2027 to 31 March 2030, with an option to extend for five further periods of 12 months each, potentially taking the term to 31 March 2035. The contract value is £141,600 excluding VAT (£169,920 including VAT). The published procurement information does not set out award scoring criteria or supplier eligibility requirements.

The award shows demand from Kirklees Council for a cloud-hosted registrar back-office system, rather than a general-purpose software product. A credible competitor when this requirement next reaches the market would need to demonstrate a registrar-focused solution that can be hosted in the cloud and supported through implementation and ongoing operation. The successful supplier was a small or medium-sized business, indicating that delivery was not limited to a large enterprise. Suppliers with relevant software product capability and the capacity to implement a replacement or new system for a council registrar service should monitor this buyer’s future requirements. The limited-competition route used here is also relevant to suppliers preparing to engage with similar below-threshold procurements.

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Notice Information

Notice Title

KMCIT-303 Registrar's Back Office Solution

Notice Description

Kirklees Council invited quotations from providers for a cloud hosted Registrar's Back Office Solution. The contract will commence on 01 April 2027 following a 6 month implementation period and expire on 31 March 2030 with an option to extend for a further 5 periods of twelve months each

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077bd1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/091567-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Below threshold - limited competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48100000 - Industry specific software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£141,600 £100K-£500K

Notice Dates

Publication Date
28 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Kirklees Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HUDDERSFIELD
Postcode
HD1 2TA
Postcode Area
Huddersfield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE44 Calderdale and Kirklees
Delivery Location
Not specified
Local Authority
Kirklees
Electoral Ward
Newsome
Westminster Constituency
Huddersfield

Supplier Information

Number of Suppliers
1
Supplier Name

BOOKINGLAB LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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