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Electronic Point Of Sale Solution

Bournemouth Christchurch and Poole Council

This public procurement record has 2 releases in its history.

TenderUpdate

30 Sep 2026 at 22:07

UK4 - Tender Notice
Tender

30 Sep 2026 at 09:06

UK4 - Tender Notice
Summary of the contracting process

Bournemouth, Christchurch and Poole Council is procuring an integrated electronic point-of-sale (EPOS) system for commercial activities across its estate. The requirement combines EPOS hardware with the associated software, including ticket-issuing equipment and software supply and maintenance. The supplier is responsible for providing, installing and commissioning the solution. The Council wants one system-based process across its sites to improve operational efficiency, automate income reconciliation and make PCI DSS compliance easier to maintain. The system is intended for use at up to approximately 30 sites. The delivery location is the Council’s estate; the procurement does not identify individual sites.

The Council invited offers through an open competitive flexible procedure. The process has four stages: preliminary compliance checks, a Part A procurement-specific questionnaire, tender evaluation and a presentation. The deadline for enquiries was 16 October 2026 at 13:00 UK time; offers were due by 27 October 2026 at 13:00 UTC. The stated evaluation period ran to 30 November 2026. The single lot was valued at £400,000 excluding VAT (£480,000 including VAT). The contract period is 1 April 2027 to 31 March 2032, with two optional 12-month extensions, potentially extending the term to 31 March 2034. The Council may also purchase additional equipment and associated software. Evaluation weighting is 40% price, 30% quality and 30% presentation.

This requirement is suited to suppliers able to deliver an integrated EPOS hardware and software solution for use across a multi-site commercial estate. The supplier must be capable of providing, installing and commissioning both the equipment and software, and of supporting a system intended to unify processes across the Council’s sites. PCI DSS compliance is a technical participation requirement, so suppliers need to meet it. Small and medium-sized enterprises are identified as suitable to compete. The procurement includes a presentation stage, making the ability to present the proposed solution part of the competition. Suppliers with relevant EPOS delivery and implementation capability, and the capacity to serve up to approximately 30 sites, are well placed to assess the opportunity.

How relevant is this notice?

Notice Information

Notice Title

Electronic Point Of Sale Solution

Notice Description

The Council aims to enhance its Electronic Point of Sale capabilities with a single, integrated system. This will drive operational efficiency through a single system-based process for all sites, automate the income reconciliation process and simplify the process of maintaining PCI DSS compliance. The Supplier shall be responsible for the provision, installation, and commissioning of Electronic Point of Sale (EPOS) hardware and the associated software solution. The hardware and software will be utilised in up to approx 30 sites across the Council's estate specifically those related to commercial activities.

Lot Information

Lot 1

Options: Purchase of new equipment and associated software if required

Renewal: 2 x 12 month extension options

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077d0a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/092610-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

30144200 - Ticket-issuing machines

48100000 - Industry specific software package

72267100 - Maintenance of information technology software

72268000 - Software supply services

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
£400,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Sep 20266 days ago
Submission Deadline
27 Oct 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2032 Over 5 years
Recurrence
2033-09-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Bournemouth Christchurch and Poole Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BOURNEMOUTH
Postcode
BH2 6DY
Postcode Area
Bournemouth
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK6 North Somerset, Somerset and Dorset
Small Region (ITL 3)
TLK63 Bournemouth, Christchurch and Poole
Delivery Location
TLK24 Bournemouth, Christchurch and Poole
Local Authority
Bournemouth, Christchurch and Poole
Electoral Ward
Bournemouth Central
Westminster Constituency
Bournemouth West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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