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SONI092 - Workplace Technology Services

SONI Ltd

This public procurement record has 1 release in its history.

Tender

30 Sep 2026 at 12:18

UK4 - Tender Notice
Summary of the contracting process

SONI Ltd is buying workplace technology services for its Belfast office, divided into two separately contracted lots. The audio-visual lot covers hardware supply, system design, installation and integration, including Microsoft Teams Rooms, plus maintenance, support and equipment refresh. It also includes interim break-fix support for the existing estate and a staged refresh and migration from the EirGrid network to the SONI network, working with an implementation partner. The managed print lot covers the sale or lease of printers, setup and configuration, servicing, ink and toner replenishment, and end-of-life disposal. The indicative equipment estate comprises five multifunction devices, including one monochrome unit, and one A0 plotter, with finishing and multi-tray configurations. Services are centred on Belfast, with additional locations possible for audio-visual call-offs.

SONI invited offers through a competitive flexible procedure, using a selective process. Suppliers may bid for one or both lots, but each is evaluated independently and one supplier can be appointed to each lot. Enquiries were due by 23 October 2026 at 12:00 and expressions of interest by 6 November 2026 at 12:00. The contracts are scheduled to run from 1 February 2027 to 31 January 2032, with an extension option of up to three years. The estimated value is £1.6 million for audio-visual services and £520,000 for managed print services, excluding VAT. Evaluation for each lot weights ultimate cost at 40%, previous experience at 20%, solution and approach at 15%, service levels and operating model at 15%, and risk and commercial model at 10%.

The opportunity suits suppliers able to deliver workplace technology services for a public utility, and the lots are identified as suitable for SMEs. Audio-visual bidders need capability across equipment supply, design, installation and integration, ongoing maintenance and support, and phased estate refresh and network migration. Experience with Microsoft Teams Rooms and coordination with an implementation partner are directly relevant. Managed print suppliers should be able to supply or lease and configure devices, maintain them, replenish consumables, and manage disposal at end of life; account management, escalation and reporting are part of the service model. Both lots require evidence of recent, relevant delivery experience: bidders are asked for three comparable contracts. Proposals should set out the technical solution and operating approach, service levels and response arrangements, and how commercial risks, warranties and disposal will be managed. The print lot permits a supplier-chosen sale or lease model.

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Notice Information

Notice Title

SONI092 - Workplace Technology Services

Notice Description

SONI is seeking to appoint a single Supplier per Lot under separate Contracts for the provision of Workplace Technology Services (comprising Audio Visual Services and Managed Print Services) for SONI's Belfast office, in full compliance with the UK Procurement Act 2023 (the "Act") and associated Procurement Regulations 2024. Tenderers may bid for one Lot or both Lots; each Lot will be evaluated and awarded independently, and the same Supplier may be awarded both Lots.

Lot Information

Audio Visual Services

AV hardware supply, design, installation and integration (including Microsoft Teams Rooms), maintenance and support, and lifecycle/refresh, in accordance with Annex A. Services apply to SONI's Belfast office and, where called off, to any Additional Location. The Services additionally include reactive break-fix support only for the existing AV estate on an as-is basis from Contract commencement (estimated at approximately one year), an immediate partial refresh deliverable in advance of the SONI infrastructure and network, and completion of the refresh together with migration of the estate from the EirGrid network to the SONI network in collaboration with the Implementation Partner.

Renewal: Option to extend by up to 3 years

Managed Print Services

Sale or lease of printers (Supplier's choice of commercial model) for SONI's Belfast office, with set-up and configuration, ongoing servicing, consumables (ink/toner) replacement and end-of-life disposal in accordance with Annex B. The indicative estate (5 MFDs including 1 mono, plus 1 A0 plotter, with finishing and multi-tray configurations) is set out in Annex B and priced in Form 5, Schedule B.

Renewal: Option to extend by 3 further years

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077d77
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/092321-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£2,120,000 £1M-£10M
Lots Value
£2,120,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Sep 20266 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Feb 2027 - 31 Jan 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SONI Ltd
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT6 9RT
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN0E Lisburn and Castlereagh
Delivery Location
Not specified
Local Authority
Lisburn and Castlereagh
Electoral Ward
Moneyreagh
Westminster Constituency
Belfast South and Mid Down

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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