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Coffee, Equipment and Maintenance

Corporate Officer of the House of Commons

This public procurement record has 1 release in its history.

Planning

30 Sep 2026 at 12:22

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Corporate Officer of the House of Commons and the Corporate Officer of the House of Lords intend to procure coffee, catering equipment and maintenance services for the catering teams of both Houses. The requirement combines supply of coffee and equipment with servicing and repair of catering equipment. Delivery is in London, at Westminster. This is a combined goods and services requirement, so it may suit suppliers able to provide the products alongside ongoing equipment support, or businesses that can deliver the full scope through a supply partnership.

The procurement is at planning stage: the Houses have stated an intention to buy, but have not issued an invitation to tender. They have provided a request for information through Atamis as preliminary market engagement, with the buyer expecting responses by 13 October 2026. The planned contract period runs from 25 July 2027 to 24 July 2030. The requirement is above the applicable procurement threshold. The procurement is organised as one lot, and the buyer has indicated that the work is suitable for small and medium-sized enterprises and voluntary, community and social enterprises. No procurement procedure, evaluation criteria or contract value is set out at this stage.

The requirement is relevant to coffee suppliers, catering-equipment providers, and firms specialising in maintenance and repair of catering equipment. Businesses able to combine product supply with reliable servicing may be well placed to meet the joined-up requirement; specialist suppliers may also consider partnering to cover the full range. The buyer has indicated that smaller businesses and voluntary, community and social enterprises are suitable participants, so the requirement is not framed as being restricted to large suppliers. The market-engagement request gives interested businesses an opportunity to inform the buyer before the competition is shaped. Suppliers should consider whether they can support the catering teams of both Houses in Westminster and provide the equipment and maintenance capability the planned contract requires.

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Notice Information

Notice Title

Coffee, Equipment and Maintenance

Notice Description

The Corporate Officers of the House of Commons and the House of Lords require a contract for the provision of coffee, equipment and maintenance services for both Houses' catering teams.

Planning Information

The Authority has provided an RFI to be completed via Atamis. Please complete and return the RFI by the deadline. To register your interest and participate in the Request for Information (RFI), please create an account on Atamis via https://atamis-ukparliament.my.site.com/s/Welcome. Once registered, search for the project and select “Express Interest” to access the RFI documents. If you experience any issues with registration, please contact the team at pcd@parliament.uk.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077d78
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/092323-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

15 - Food, beverages, tobacco and related products

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

50 - Repair and maintenance services

CPV Codes

15861000 - Coffee

39310000 - Catering equipment

50883000 - Repair and maintenance services of catering equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Sep 20266 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
25 Jul 2027 - 24 Jul 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Corporate Officer of the House of Commons
Additional Buyers

Corporate Officer of the House of Lords

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1A 0AA
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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