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PHW-FTS-64080-Service, Maintenance and Calibration of Pipettes across Public Health Wales Sites

Public Health Wales NHS Trust

This public procurement record has 1 release in its history.

Tender

30 Sep 2026 at 15:28

UK4 - Tender Notice
Summary of the contracting process

Public Health Wales NHS Trust is seeking a contractor to inspect, maintain, repair and calibrate pipettes used by its Infection Services laboratories. The requirement covers pipette maintenance across Public Health Wales sites; the detailed scope is set out in the invitation to tender. NHS Wales Shared Services Partnership, hosted by Velindre University NHS Trust, is managing the procurement, with Public Health Wales as the end user. The work is laboratory equipment servicing and calibration, including testing apparatus (CPV 38500000). Delivery is in Wales.

The buyer invited offers through an open procedure. This is a single-lot procurement. The deadline for questions was 29 October 2026 at 12 noon, and the tender submission deadline is 2 November 2026 at 12 noon. The contract is scheduled to run from 1 January 2027 to 31 December 2029, with an option to extend by two years in one-year increments, to a latest end date of 31 December 2031. The estimated value is £250,000 excluding VAT (£300,000 including VAT). The buyer will assess the most economically advantageous offer, weighted 60% on price and 40% on technical quality. Bids may be submitted in Welsh or English.

This opportunity suits providers with strong technical expertise and proven experience servicing laboratory pipettes, including inspection, fault diagnosis and repair, and accurate calibration. Suppliers need the capability and capacity to support equipment used by Public Health Wales Infection Services across its sites, rather than a single laboratory location. The buyer describes the desired contractor as highly qualified and experienced, so evidence of relevant personnel, technical competence and reliable service delivery will be important to demonstrate against the technical-quality element of the evaluation. Welsh- or English-language tender responses are accepted. Firms able to maintain laboratory equipment consistently over a multi-year service period, and to respond to repair and calibration needs across multiple sites, are best placed to compete.

How relevant is this notice?

Notice Information

Notice Title

PHW-FTS-64080-Service, Maintenance and Calibration of Pipettes across Public Health Wales Sites

Notice Description

Public Health Wales are looking for a highly qualified and experienced contractor to deliver comprehensive maintenance and repair services for Public Health Wales Infection Services. This includes the inspection, maintenance, repair and calibration of all pipettes used within PHW Infection Services. Public Health Wales Trust recognises the importance of the Welsh Language to the communities it serves. Consequently, responses to an invitation to quote or tender will be accepted in Welsh as well as English. However, please note that tender responses submitted only in Welsh will be translated by the Health Board into English before consideration. Those involved in translating the document will be barred from taking decisions on awarding tenders. Full details outlining the scope of the works are contained within the eTender Wales invitation to Tender. The tender will be awarded to the most economically advantageous tender based on 40% quality and 60% cost as detailed in the ITT document. Please note that the tender closing date is 02/11/2026 at midday and any late submissions will not be considered. The etenderwales bravosolutions ref:project_64080 and itt_127653. Please direct all queries relating to this tender via the messaging function of the Bravo portal. More details can be found at https://etenderwales.ukp.app.jaggaer.com/esop/toolkit/dashboard/dashboard.do?_ncp=1790771139229.944241-1

Lot Information

Lot 1

Renewal: Option to extend for 2 years in 1 year increments.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077ddc
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/092496-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

38 - Laboratory, optical and precision equipments (excl. glasses)

50 - Repair and maintenance services

CPV Codes

38500000 - Checking and testing apparatus

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
£250,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Sep 20266 days ago
Submission Deadline
2 Nov 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2027 - 31 Dec 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Public Health Wales NHS Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF10 4BZ
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL Wales
Local Authority
Cardiff
Electoral Ward
Butetown
Westminster Constituency
Cardiff South and Penarth

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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