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NOM6692 Easy Reporting System

University Hospitals of North Midlands NHS Trust

This public procurement record has 1 release in its history.

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01 Oct 2026 at 08:19

UK7 - Contract Details Notice
Summary of the contracting process

University Hospitals of North Midlands NHS Trust is buying support and maintenance for its Easy Reporting payroll system. The work is software maintenance and repair, keeping the payroll reporting system supported and maintained. The Trust is based in Stoke-on-Trent; the procurement data does not identify a separate service delivery location.

The procurement is complete and the contract has been awarded to Giltbyte Limited. The Trust used a direct award below the procurement threshold, without competition. The contract was signed on 25 September 2026 and runs from 1 October 2026 to 30 September 2029, for three years. Its stated value is £65,097 excluding VAT, or £78,116.40 including VAT. The contract is active. The award covers the Easy Reporting payroll system support and maintenance service.

This award shows that the Trust buys continuing support and maintenance for its payroll reporting software, rather than a new system implementation. Suppliers seeking to compete for comparable work with this buyer would need credible capability to maintain and repair payroll software and provide reliable ongoing system support over a multi-year service. Giltbyte Limited, an SME, was selected through a below-threshold direct award without competition. That route and outcome indicate the value of being able to demonstrate a close fit with the Trust’s existing system and support requirement. The opportunity is relevant to software support providers with payroll-system maintenance experience and the capacity to sustain service for a large NHS trust.

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Notice Information

Notice Title

NOM6692 Easy Reporting System

Notice Description

The Authority for University Hospitals North Midlands is awarding the contract for Easy Reporting Payroll System Support & Maintenance. The duration will be for 3 years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077e2a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/092619-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72267000 - Software maintenance and repair services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£65,097 Under £100K

Notice Dates

Publication Date
1 Oct 20265 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2026 - 30 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Hospitals of North Midlands NHS Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
STOKE ON TRENT
Postcode
ST4 6QG
Postcode Area
Stoke-on-Trent
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG23 Stoke-on-Trent
Delivery Location
Not specified
Local Authority
Stoke-on-Trent
Electoral Ward
Penkhull & Springfields
Westminster Constituency
Stoke-on-Trent Central

Supplier Information

Number of Suppliers
1
Supplier Name

GILTBYTE LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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