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Enterprise Risk Management (ERM) System

Transport for Wales

This public procurement record has 2 releases in its history.

PlanningUpdate

15 Oct 2026 at 12:46

UK2 - Preliminary Market Engagement Notice
Planning

01 Oct 2026 at 13:14

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Transport for Wales (TfW) is planning to procure an enterprise risk management system: software for identifying, recording, assessing and managing risks, opportunities, issues, controls and actions across strategic and operational activity, as well as portfolios, programmes and projects. The intended system combines configurable workflows and risk escalation with reporting, dashboards, key risk indicators, analytics and quantified risk analysis. It is also expected to offer AI-enabled insights and automation, alerts, document management and APIs, alongside integration with Microsoft 365 and other systems. TfW seeks a modern, integrated solution with robust security and hosting and an intuitive user experience. The procurement is for software and information systems, for use in the United Kingdom.

This is at the planning stage: TfW has announced its intention to procure and is conducting preliminary market engagement, not inviting tenders. It is gathering market input through a supplier questionnaire, with follow-up discussions with selected suppliers possible at TfW’s discretion. Responses to the engagement questionnaire were expected by 23 October 2026; this date was extended to encourage SME participation. TfW expects a further notice on 16 November 2026. The estimated procurement value is £348,543.61 excluding VAT (£418,232.33 including VAT). The planned contract period is 1 May 2027 to 30 April 2029, with a possible extension to 1 May 2030. The procurement is one lot, with SME suitability indicated. The market engagement will inform requirements, implementation approach, support, commercial arrangements and indicative timescales.

This preparation exercise is relevant to suppliers of enterprise risk management software, including providers able to support risk management across strategic, operational, portfolio, programme and project environments. TfW is seeking insight into current market capabilities and emerging technologies, as well as practical approaches to implementation, ongoing support and commercial arrangements. Suppliers are well placed to contribute if they can demonstrate configurable workflows, escalation, reporting and dashboards, key risk indicators, analytics and quantified risk analysis. Relevant capabilities also include AI-enabled insights and automation, alerts, document management, APIs and integration with Microsoft 365 and other systems. Robust security and hosting, together with an intuitive user experience, are part of the expected solution. SMEs are specifically encouraged to contribute market insight; taking part does not imply selection for a later procurement stage.

How relevant is this notice?

Notice Information

Notice Title

Enterprise Risk Management (ERM) System

Notice Description

Transport for Wales (TfW) is undertaking preliminary market engagement in relation to the procurement of an Enterprise Risk Management (ERM) System. The solution will support a modern, integrated approach to identifying, recording, assessing and managing risks, opportunities, issues, controls and actions across strategic, operational, portfolio, programme and project levels. The system is expected to include capabilities such as configurable workflows, risk escalation, reporting and dashboards, Key Risk Indicators (KRIs) and analytics, Quantified Risk Analysis (QRA), AI-enabled insights and automation, alerts and notifications, document management, application programming interfaces (APIs), Microsoft 365 and other system integrations, robust security and hosting arrangements, and an intuitive user experience. This engagement will help TfW understand current market capabilities, emerging technologies, implementation approaches, support models, commercial arrangements and indicative implementation timescales. Engagement will be undertaken initially through a supplier questionnaire, with potential follow-up discussions with selected suppliers if required. Any such discussions will be at TfW's discretion and participation in this engagement does not imply selection for, or progression to, any subsequent stage of a procurement process.

Planning Information

Please respond by completion of this questionnaire linked below. https://forms.cloud.microsoft/e/qTmHc5K5S6 Please copy and paste this URL to your browser if the link does not work. The deadline to submit your response is 23 October 2026. Thank you for your interest in working with Transport for Wales.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077e9a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/097450-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£348,543 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Oct 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
16 Nov 20264 weeks to go
Award Date
Not specified
Contract Period
1 May 2027 - 30 Apr 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Transport for Wales
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PONTYPRIDD
Postcode
CF37 4TH
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
Not specified
Local Authority
Rhondda Cynon Taf
Electoral Ward
Pontypridd Town
Westminster Constituency
Pontypridd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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