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West Sussex CC - RFI - Highway Network Management Systems

West Sussex County Council

This public procurement record has 1 release in its history.

Planning

02 Oct 2026 at 14:35

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

West Sussex County Council is exploring a consolidated, more integrated highway network management software solution for its highways team. The proposed purchase is for software-related services, intended to meet the team’s functional requirements and support the Council’s future roadmap. Suppliers are being asked to explain how they could deliver the requirements and what technology and expertise they can offer. The work relates to West Sussex County Council’s highway network. The Council’s market engagement is intended to help it understand possible approaches to delivery and shape the scope and commercial strategy of any later procurement.

This is a planning-stage market engagement, not an invitation to tender. The Council is seeking supplier input through a request for information, with responses requested by 23 October 2026. It expects to publish a subsequent notice around April 2027. The estimated contract value is £500,000 excluding VAT (£600,000 including VAT). The planned contract period is 1 April 2028 to 31 March 2033, with a possible extension to 31 March 2035. The procurement is arranged as one lot and is identified as suitable for SMEs. The Council has not yet set out a tender procedure or evaluation criteria.

This engagement is relevant to suppliers of highway network management software and related implementation or support services, particularly SMEs. The Council wants to learn about suppliers’ proposed delivery approaches, available skills and experience, market capacity, and innovative technology that could support its future roadmap. Suppliers with expertise in integrating or consolidating software for highway network management may be well placed to contribute. Responses will help the Council develop its requirements and commercial approach; this is an opportunity to inform a potential future procurement, rather than to submit a bid for a contract at this stage.

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Notice Information

Notice Title

West Sussex CC - RFI - Highway Network Management Systems

Notice Description

The Council is engaging with the market to gather insights from suppliers to help shape and inform any future procurement activity related to a consolidated and more integrated Highways Network Management software solution that meets the functional requirements of the team. More details about the current software position are in the RFI document located on the Atamis platform

Planning Information

The aim of the pre-market engagement activity is to: 1. Share the Council’s intention for a potential future purchase of software 2.Engage with suppliers to understand what their proposed approach to delivering the requirements would be, which may be used to help inform the overall delivery approach and commercial strategy (including scope, delivery, market capacity and commercial approaches) 3.Understand what the market can offer in terms of skills and experience, including any innovative technology, to support the Council’s future roadmap. The pre-market engagement will be carried out via the Council's Atamis Portal, interested suppliers should register their interest and access the Request for Information document by completing the following steps: 1. Register on the Portal: https://atamis-7669.my.site.com/ProSpend__CustomCommunitiesLogin 2. Express Interest on the Portal: Suppliers should navigate to the 'Find Opportunities' page, click on the title of the opportunity (West Sussex CC - RFI - Highway Network Management Systems C25587, and click Register Interest. You will be prompted to log-in at this point. 3. ) Locate the Project under Find Opportunities and review the RFI and upload a response by 12.00 on 23 October 2026

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077fe0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/093410-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72260000 - Software-related services

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Oct 20264 days ago
Submission Deadline
Not specified
Future Notice Date
1 Apr 20276 months to go
Award Date
Not specified
Contract Period
1 Apr 2028 - 31 Mar 2033 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Sussex County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHICHESTER
Postcode
PO19 1RG
Postcode Area
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ27 West Sussex (South West)
Delivery Location
Not specified
Local Authority
Chichester
Electoral Ward
Chichester Central
Westminster Constituency
Chichester

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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