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Accommodation and Conferencing Software

UNIVERSITY OF LANCASTER

This public procurement record has 1 release in its history.

Planning

05 Oct 2026 at 12:04

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Lancaster University intends to procure a software system to manage student accommodation, conferences, hospitality and residential services. The purchase is categorised as goods, specifically software and information systems. The university is seeking a multifunctional solution across these operational areas, and is conducting preliminary market engagement to understand the range of available systems and refine its requirements. The buying organisation is Lancaster University, based at Bailrigg in Lancaster. The requirements relate to the university’s accommodation, conference, hospitality and residential management; the procurement data does not identify a separate delivery location.

The procurement is at the planning stage: Lancaster University has announced its intention to buy, but has not invited tenders. It plans a preliminary market engagement exercise to learn about available solutions. Suppliers interested in participating were asked to request the requirements and a response form by email; the buyer’s stated return date for engagement information is 15 October 2026 at 5pm. The expected contract period is 1 February 2027 to 31 January 2030, with an extension possible to 31 January 2032. The estimated value is £660,000 excluding VAT (£792,000 including VAT), based on a multifunctional system over three years. There is one lot, and small and medium-sized enterprises and voluntary, community and social enterprises are marked as suitable.

This planned purchase is relevant to software suppliers with products that support several university operations in one system: student accommodation, conference management, hospitality and residential management. Providers able to demonstrate a configurable, multifunctional platform spanning these areas are likely to be well placed to contribute to the market engagement and help the university shape its requirements. The buyer is seeking to understand the range of solutions available, so suppliers with relevant product knowledge and experience delivering comparable systems to higher education or other complex organisations may have useful evidence to share. The procurement is marked suitable for small and medium-sized businesses as well as voluntary, community and social enterprises, indicating that the buyer considers suppliers of these types potentially capable of meeting the requirement.

How relevant is this notice?

Notice Information

Notice Title

Accommodation and Conferencing Software

Notice Description

Lancaster University is looking to procure software that provides a solution to the University's student accommodation, conference, hospitality, and residential management requirements. We are therefore undertaking preliminary market engagement to better understand the range of solutions available to us. An outline of our requirements is available upon request (see "Engagement Process Description"). Please note that the estimated value is based on provision of a multi-functional system for 3 years.

Planning Information

In order to receive details of our requirements and take part in this pre-market engagement exercise, please email me at l.v.edwards@lancaster.ac.uk and I will issue you with a form containing further details and questions we have for interested suppliers. Please note that the deadline for return of this information is 15th October 2026 at 5pm, so please contact us for details as soon as possible in order to ensure you have time to complete the PME form.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-07809e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/093748-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£660,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Oct 2026Yesterday
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Feb 2027 - 31 Jan 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF LANCASTER
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LANCASTER
Postcode
LA1 4YW
Postcode Area
Lancaster
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD4 Lancashire
Small Region (ITL 3)
TLD44 Lancaster and Wyre
Delivery Location
Not specified
Local Authority
Lancaster
Electoral Ward
University
Westminster Constituency
Lancaster and Wyre

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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