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Uniform, Inventory and Asset Management Solutio

The Police and Crime Commissioner for Nottinghamshire

This public procurement record has 1 release in its history.

Tender

05 Oct 2026 at 12:08

UK4 - Tender Notice
Summary of the contracting process

The Police and Crime Commissioner for Nottinghamshire is seeking a uniform, inventory and asset management solution for Nottinghamshire Police. The software must manage tracking, issue and return of uniforms, personal protective equipment, operational equipment, consumables and other organisational assets, with stock control, asset lifecycle management, self-service, role-based entitlements, workflow approvals, reporting and analytics, and barcode or QR-code tracking. Integration with police systems is required where needed. The procurement also covers implementation, configuration, data migration, testing support, training, ongoing support and maintenance, alongside related professional services. The buyer will consider software hosted as a service, installed on its own premises, or a hybrid of both. The work is classified as software implementation services (CPV 72263000) and will be delivered in Nottinghamshire.

The buyer invited offers through an open procedure. The deadline for enquiries was 30 October 2026 at 12:00, and bids were due by 4 November 2026 at 12:00. The intended contract period runs from 1 December 2026 to 30 November 2029, with up to three further years available through annual extensions, subject to performance, continued need, funding and approval. The estimated value is £200,000 excluding VAT (£240,000 including VAT). The contract is a single lot. Evaluation gives 60% to price, 30% to written quality responses and 10% to supplier demonstrations. Quality covers functionality and user experience, implementation and migration, security and continuity, support and improvement, and social value; demonstrations assess self-service, asset management, issuing and stock control, reporting, and security and configuration.

This opportunity suits software suppliers with a proven commercial off-the-shelf inventory or asset management product that can be deployed in live operational environments. The solution needs to support the day-to-day handling of uniforms, protective equipment, operational kit, consumables and other assets, including issuing, returns, stock control, user entitlements, workflows and barcode or QR-code tracking. Suppliers should be capable of configuring and implementing the platform, migrating data, supporting testing, training users and providing continuing support and maintenance. The buyer will assess system functionality and user experience, security, information assurance, business continuity, service management and continuous improvement, as well as social value. Demonstrations are part of the assessment. Applicants must show experience delivering comparable software and related services, provide at least two references for similar contracts, confirm the proposed solution is used by live operational customers, and detail relevant accreditations, certifications and professional capabilities. SMEs are considered suitable.

How relevant is this notice?

Notice Information

Notice Title

Uniform, Inventory and Asset Management Solutio

Notice Description

The Police and Crime Commissioner for Nottinghamshire is seeking to procure a Uniform, Inventory and Asset Management Solution, including implementation, configuration, data migration, training, support, maintenance and associated professional services. The proposed solution shall support the management, tracking, issuance, return and reporting of uniform, personal protective equipment (PPE), operational equipment, consumable products and other organisational assets across Nottinghamshire Police. The Authority requires a proven Commercial-Off-The-Shelf (COTS) solution capable of supporting inventory management, stock control, asset lifecycle management, self-service functionality, role-based entitlements, workflow approvals, reporting and analytics, barcode and/or QR code tracking, and integration with Authority systems where required. The Authority is willing to consider Software-as-a-Service (SaaS), On-Premise and Hybrid deployment models. The Contract will include implementation, configuration, data migration, testing support, training, support and maintenance services. The Contract will be awarded for an initial period of three (3) years with the option, at the Authority's discretion, to extend for a further three (3) years.

Lot Information

Lot 1

Renewal: The Contract will be awarded for an initial term of three (3) years. The Authority may, at its sole discretion, extend the Contract for a further period of up to three (3) years, exercisable in annual increments of one (1) year. Extension options are: Extension 1: 12 months Extension 2: 12 months Extension 3: 12 months Any extension will be subject to satisfactory supplier performance, continued business need, availability of funding and the Authority's approval processes. The Authority is under no obligation to exercise any extension option.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0780a0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/093752-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72263000 - Software implementation services

Notice Value(s)

Tender Value
£200,000 £100K-£500K
Lots Value
£200,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Oct 2026Yesterday
Submission Deadline
4 Nov 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Dec 2026 - 30 Nov 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Police and Crime Commissioner for Nottinghamshire
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NOTTINGHAM
Postcode
NG5 6LU
Postcode Area
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF16 South Nottinghamshire
Delivery Location
TLF14 Nottingham
Local Authority
Gedling
Electoral Ward
Ernehale
Westminster Constituency
Gedling

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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