Notice Information
Notice Title
AP26163 - Mechanical RSM Contract
Notice Description
Arc Property Services Partnership Limited (the Client) is publishing this Preliminary Market Engagement Notice (UK2) in accordance with the Procurement Act 2023. The purpose of this engagement is to inform the market of an upcoming procurement opportunity and to obtain feedback from suppliers operating within the mechanical repairs, servicing and maintenance (RSM) sector. The information gathered will assist the Client in refining its procurement strategy, contract requirements and tender documentation before the formal procurement process commences. Participation in this engagement process is entirely voluntary. Information obtained will be used solely to support the development of the proposed procurement and will not form part of any future evaluation process. The Client intends to procure a single-supplier contract for the provision of RSM services to the mechanical systems it manages across the property portfolio on behalf of it's Customers (including Nottinghamshire County Council) and projects. The proposed contract will support the ongoing operation, compliance and maintenance of mechanical infrastructure across a range of public sector premises located primarily within Nottinghamshire, Derbyshire, Leicestershire and South Yorkshire. The contract is expected to commence in April 2027 and will be based upon the NEC4 Term Service Short Contract. The proposed contract term is an initial two-year period with options to extend for up to two further periods of two years, giving a maximum potential term of six years (2 + 2 + 2 = maximum 6 years). The proposed contract is expected to include, but may not be limited to: * Mechanical works * Plumbing works * Drainage * General repairs, servicing and maintenance associated with the above. The Client may utilise the contract for both maintenance activities and construction or refurbishment projects requiring mechanical installation or replacement works. The Client currently anticipates conducting the procurement under the Competitive Flexible Procedure in accordance with the Procurement Act 2023. It is anticipated that the procurement will comprise a selection stage followed by an invitation to tender stage, although the final structure may be amended following market engagement and internal approvals. Participation in any preliminary market engagement activity will not provide any supplier with an advantage in any future procurement process. The Client will take appropriate measures to ensure compliance with the Procurement Act 2023 and the principles of transparency, equal treatment and fairness. The Client particularly welcomes engagement from SMEs, suppliers within the East Midlands Combined County Authority (EMCAA) region and specialist mechanical contractors who have experience of working within public sector environments. Feedback is sought to ensure the proposed procurement structure is proportionate, accessible and capable of delivering best value throughout the contract term.
Planning Information
The Client is seeking market views on the following matters: - Appropriate contract structure and service delivery model. - Approaches to delivering 24/7 emergency support services. - Industry standards, accreditations and third-party certifications relevant to mechanical RSM. - Supply chain resilience and availability of skilled engineers. - Recommend approach for the pricing mechanism - Appropriate KPIs for this requirement. - Any barriers that could reduce SME participation The Client is considering holding one or more supplier engagement events, which may include: - Questionnaire Responses (please use the contact details identified within this notice to request the questionnaire). - Written requests for information and feedback. - One-to-one supplier discussions. Further details regarding engagement activities, dates and registration arrangements will be communicated separately. The Client is currently considering requirements that may include: - Registration on the Central Digital Platform. - Appropriate levels of employers', public liability and professional indemnity insurance. - Relevant health and safety accreditations such as CHAS or equivalent SSIP certification. - Enhanced DBS clearance for site-based personnel where required. - Commitment to paying the Real Living Wage (as published by the Real Living Wage Foundation). - Commitment to supporting social value and carbon reduction objectives. - GasSafe accreditations being held The final Conditions of Participation and award criteria have not yet been determined and may change following market engagement. Suppliers interested in participating in the market engagement activities are encouraged to register their interest through the contact details identified within this notice.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-0780ad
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/093772-2026
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- UK2 - Preliminary Market Engagement Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
-
- CPV Codes
45232452 - Drainage works
45330000 - Plumbing and sanitary works
45350000 - Mechanical installations
50000000 - Repair and maintenance services
50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery
Notice Value(s)
- Tender Value
- £4,166,666 £1M-£10M
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 5 Oct 2026Yesterday
- Submission Deadline
- Not specified
- Future Notice Date
- 19 Oct 20262 weeks to go
- Award Date
- Not specified
- Contract Period
- 1 Apr 2027 - 31 Mar 2029 2-3 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planning
- Lots Status
- Planning
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- Arc Property Services Partnership Limited
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- NOTTINGHAM
- Postcode
- NG1 6BT
- Postcode Area
- Nottingham
- Country
- England
-
- Major Region (ITL 1)
- TLF East Midlands (England)
- Basic Region (ITL 2)
- TLF1 Derbyshire and Nottinghamshire
- Small Region (ITL 3)
- TLF14 Nottingham
- Delivery Location
- TLE3 South Yorkshire, TLF East Midlands (England)
-
- Local Authority
- Nottingham
- Electoral Ward
- Castle
- Westminster Constituency
- Nottingham East
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/093772-2026
5th October 2026 - Preliminary market engagement notice on Find a Tender
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.