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Asset Tracking System

NHS Borders

This public procurement record has 1 release in its history.

Tender

05 Oct 2026 at 15:58

Tender Notice
Summary of the contracting process

NHS Borders is buying an asset tracking system to improve the control, traceability and efficient management of clinical and selected non-clinical equipment. The system is intended to replace fragmented manual records with digital tracking and reporting. The requirement covers delivery and configuration of the solution, testing, training, documentation and handover, as well as ongoing support, maintenance and service reporting. The system will be used at Borders General Hospital in Melrose. This is a software procurement, specifically an asset visibility and equipment utilisation solution for NHS equipment management.

NHS Borders invited tenders through an open procedure. The tender submission deadline was 16 November 2026 at 12:00 noon. The contract is estimated at £116,000 and has a stated duration of 90 days. The solution must be delivered, configured and accepted by 31 March 2027. Bids are evaluated on quality and functional fit, including demonstration and scenario testing (30%); technical, cyber security and information governance (20%); implementation and deliverability (20%); sustainability and social value (5%); and price (25%). The procurement is a single lot. Alternative bids are not allowed. Electronic ordering and payment are provided for under the contract terms.

This opportunity suits suppliers with proven experience delivering asset tracking or equipment visibility systems, particularly in healthcare or other environments managing clinical equipment. The successful supplier needs to provide an end-to-end implementation, including configuration, testing, staff training, documentation and handover, alongside support and maintenance. Strong technical capability in cyber security, information governance, data protection and digital assurance is important, as the system will handle NHS Borders data and must meet its assurance requirements before implementation. Suppliers also need the capacity to meet a firm delivery and acceptance milestone, provide service reporting and maintain appropriate insurance. Sustainability and social value contribute to evaluation, alongside functional fit and implementation quality.

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Notice Information

Notice Title

Asset Tracking System

Notice Description

NHS Borders is seeking competitive tenders from suitably experienced suppliers for an asset tracking system. The requirement supports a programme to improve the control, traceability and efficient management of clinical and selected non-clinical equipment, replacing fragmented manual records with sustainable digital tracking and reporting.

Lot Information

Lot 1

NHS Borders is seeking competitive quotations from suitably experienced suppliers for an asset tracking system. The requirement supports a programme to improve the control, traceability and efficient management of clinical and selected non-clinical equipment, replacing fragmented manual records with sustainable digital tracking and reporting.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078109
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/093954-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48422000 - Software package suites

Notice Value(s)

Tender Value
£116,000 £100K-£500K
Lots Value
£116,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Oct 2026Yesterday
Submission Deadline
16 Nov 20262 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS Borders
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MELROSE
Postcode
TD6 9BS
Postcode Area
Galashiels
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM91 Scottish Borders
Delivery Location
TLM91 Scottish Borders
Local Authority
Scottish Borders
Electoral Ward
Leaderdale and Melrose
Westminster Constituency
Berwickshire, Roxburgh and Selkirk

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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