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PRJ_31300 - WCC Heat Network Software

Westminster City Council

This public procurement record has 1 release in its history.

Planning

08 Oct 2026 at 10:45

UK3 - Planned Procurement Notice
Summary of the contracting process

Westminster City Council intends to procure a unified software-as-a-service platform to manage the full operating lifecycle of its heat network portfolio. The service is intended to support regulatory compliance, performance monitoring, asset management, consumer obligations and financial oversight across multiple heat network schemes. The platform must help the council meet Ofgem requirements, prepare for heat network registration and align with draft heat network technical standards. The procurement also covers related software services for compliance, facilities management, billing, inventory and energy data. The council is replacing an expiring contract. Delivery is in the United Kingdom. This is a specialist combination of heat-network operations and industry-specific software, rather than a general-purpose software purchase.

This procurement is at the planning stage: Westminster City Council has signalled its intention to run a formal sourcing exercise, but has not issued an invitation to tender. It expects to use an open procedure, with an accelerated timetable justified by urgency. The published timetable anticipates a future notice on 28 October 2026, an award decision by 10 December 2026 and a contract running from 4 January 2027 to 3 January 2029, with a possible single extension if the service is still needed, up to 3 January 2030. The estimated value is £300,000 excluding VAT (£360,000 including VAT). The procurement is a single lot; evaluation criteria are not set out in this planning information.

The work is identified as suitable for small and medium-sized enterprises and voluntary, community or social enterprises. It is likely to suit providers able to deliver and support a scalable, auditable SaaS platform for heat-network operators, with expertise spanning compliance management, operational performance, asset information, consumer obligations and financial oversight. Relevant experience may include adapting software to regulated heat-network requirements and supporting registration and technical-standard readiness. Providers whose platforms can bring together facilities management, billing, inventory and energy-related data may also be well placed. The buyer’s stated priorities are meeting Ofgem requirements, preparing for heat-network registration, aligning with draft standards, and improving operational performance and asset value. No particular accreditation or supplier qualification is stated at this planning stage.

How relevant is this notice?

Notice Information

Notice Title

PRJ_31300 - WCC Heat Network Software

Notice Description

Westminster City Council (WCC) is looking to procure services for the provision of a unified SAAS software platform covering the full lifecycle of heat network operation of the WCC portfolio. The platform must enable the organisation to: * Meet Ofgem regulatory requirements * Prepare for heat network registration (Jan 2027) * Align with draft HNTAS and technical standards * Improve operational performance and asset value Heat networks are now regulated under the Heat Networks (Market Framework) Regulations, with: * Ofgem authorisation conditions in force * Mandatory registration requirements * Significant financial penalties for non-compliance The organisation operates / develops heat networks across multiple schemes and requires a structured, scalable, and auditable approach to Compliance, Performance monitoring, asset management, consumer, obligations, financial oversight, This planned procurement notice is to inform the Provider Market that a formal sourcing activity for the provision of a unified SAAS software platform covering the full lifecycle of heat network operation will be conducted to replace an expiring contract.

Lot Information

Lot 1

Renewal: siingle extension if service is still needed.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078371
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/095069-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK3 - Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

09 - Petroleum products, fuel, electricity and other sources of energy

38 - Laboratory, optical and precision equipments (excl. glasses)

48 - Software package and information systems

71 - Architectural, construction, engineering and inspection services

72 - IT services: consulting, software development, Internet and support

CPV Codes

09323000 - District heating

09324000 - Long-distance heating

38551000 - Energy meters

48100000 - Industry specific software package

48170000 - Compliance software package

48420000 - Facilities management software package and software package suite

48421000 - Facilities management software package

48430000 - Inventory management software package

48444100 - Billing system

71314000 - Energy and related services

72212100 - Industry specific software development services

72212170 - Compliance software development services

72212420 - Facilities management software development services and software development services suite

72212421 - Facilities management software development services

72212700 - Software development services utilities

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
£300,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Oct 20265 days ago
Submission Deadline
Not specified
Future Notice Date
28 Oct 20263 weeks to go
Award Date
Not specified
Contract Period
4 Jan 2027 - 3 Jan 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Westminster City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1E 6QP
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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