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Print Production Equipment & Associated Licenses

Liverpool City Council

This public procurement record has 1 release in its history.

Award

08 Oct 2026 at 13:29

Award Notice
Summary of the contracting process

Liverpool City Council procured print production equipment, associated software licences and printing services for its internal Printroom. The service covers printing and mailing statutory and non-statutory correspondence for residents and partners, as well as internal media and marketing materials commissioned by council directorates, including posters, banners, postcards and display materials. The wider requirement is to support departmental printing across five devices, combining equipment and software with a single provider for the service elements. Delivery is for the Council in Liverpool. This is a print production and related services requirement, including equipment and printed materials.

The procurement is complete and was awarded to Canon (UK) Ltd through a direct award without a prior competition, using a compliant framework. The Council’s rationale was to retain two existing devices and consolidate service provision across five devices with one supplier. The contract is active and was signed on 22 September 2026, at an awarded value of £600,000. The stated term is three years, with options to extend by one year at a time for up to two further years. The sole lot was marked cancelled, although the award and contract are recorded as active; the award data names Canon as the selected supplier. Price was the stated award criterion.

For suppliers competing when Liverpool City Council next considers this requirement, the award indicates demand for an integrated printroom solution rather than equipment alone: dependable production printers, software and licences, and a provider able to manage printing and mailing across multiple devices. Credible suppliers would need to support high-performance, reliable and energy-efficient equipment, with maintenance and vendor support to reduce downtime. The Council’s stated requirements also point to secure printing, digital workflows and integration with document management, print queues, imposition and cloud solutions, alongside finishing, automated job tickets, monitoring and analytics. Cost control, operational efficiency, scalability and environmental performance matter, including reduced energy use and waste and support for recycled materials. Suppliers should also be able to demonstrate social value. Canon’s selection followed a direct award under a compliant framework, so experience supplying through relevant frameworks may be pertinent.‌

How relevant is this notice?

Notice Information

Notice Title

Print Production Equipment & Associated Licenses

Notice Description

3 years with the option to extend for a further 2 years in annual increments (3+1+1)

Lot Information

Lot 1

This service includes the printing and mailing of statutory and non-statutory correspondence to residents and partners plus internal media and marketing requirements such as promotional posters, banners, postcards, internal and external display material commissioned by the Directorates.

Procurement Information

The decision for a direct award with Canon UK for print production equipment and software under a compliant framework, provides the most advantageous tender award for this procurement allowing the Council to retain two current devices and have a single provider provide the service elements of the contract across all five devices. The direct award will secure a robust, cost-effective contract that enables the Council's internal Printroom to continue meeting departmental printing needs, and provide value for money. This is also an opportunity to introduce innovative digital solutions, supporting Pillar 6 of the Council Plan. Key deliverables from the procurement are: Modern, reliable equipment with high-performance printers that meet current and future departmental needs, energy-efficient and environmentally friendly models. Cost-Effectiveness: Competitive pricing and savings compared to existing arrangements or outsourcing. Improved Functionality and Innovation: Advanced features (secure printing, digital workflows). Integration with document management, print queues, print imposition and cloud solutions. Operational Efficiency: Faster print speeds and reduced downtime. Online print finishing, automatic job tickets. Monitoring and reporting tools and printer analytics. Sustainability Goals: Reduced energy consumption and waste. Support for recycled materials and eco-friendly practices. Futureproofing: Scalable solutions to adapt to changing demand and commercialisation opportunities. Vendor support and maintenance agreements. Social Value: The supplier to generate positive outcomes for society, the economy, and the environment.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0783bb
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/095197-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

22000000 - Printed matter and related products

79800000 - Printing and related services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£600,000 £500K-£1M

Notice Dates

Publication Date
8 Oct 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Liverpool City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LIVERPOOL
Postcode
L3 1DS
Postcode Area
Liverpool
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD7 Merseyside
Small Region (ITL 3)
TLD72 Liverpool
Delivery Location
TLD7 Merseyside
Local Authority
Liverpool
Electoral Ward
Waterfront South
Westminster Constituency
Liverpool Riverside

Supplier Information

Number of Suppliers
1
Supplier Name

Canon (UK) Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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