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Burial Ground Maintenance Contract

CHOBHAM PARISH COUNCIL

This public procurement record has 1 release in its history.

Tender

08 Oct 2026 at 14:30

UK4 - Tender Notice
Summary of the contracting process

Chobham Parish Council is seeking a contractor to maintain its burial ground in Chobham, Woking. The work covers routine groundskeeping and horticultural services (CPV 77300000): weekly litter and bin clearance, removal of discarded flowers and debris, upkeep of shingle paths and car park, and seasonal mowing and strimming. It also includes weeding cemetery boundaries and areas beneath trees, clearing autumn leaves, levelling graves with topsoil and seed, and periodic path-edge, hedge and surface maintenance. The contractor must remove all arisings from the cemetery. Grounds also include benches, which require cleaning and teak oil treatment. The location is Chobham; the work is for the parish council’s burial ground and associated entrance, pathways and car park.

The council invited tenders through an open competition below the procurement threshold. Bids were to be submitted by hand or post in a sealed, clearly marked envelope to the Parish Office at Chobham Recreation Ground, Station Road; email submissions were not accepted. The submission deadline was 23 October 2026 at 5pm. The contract period runs from 16 November 2026 to 31 December 2029. The estimated value is £36,000 excluding VAT (£43,200 including VAT). There is one lot. Evaluation considers price and business quality, with quality assessed through references; distance from the site also contributes, and the price is expected to be competitive.

This is suited to grounds-maintenance and landscaping businesses able to provide regular cemetery care across weekly, monthly and seasonal tasks, alongside annual hedge cutting, path and surface repairs, and grave levelling. The contractor must supply its own machinery and tools, remove green waste and other arisings immediately, and hold the insurance required for work on public grounds and its staff. A capable bidder will need to work safely in line with applicable health and safety law, report any injury or property damage promptly, and tell the council administrator about difficulties completing the specification. The council may meet the contractor on site to discuss issues. Small and medium-sized businesses are considered suitable. References and proximity to Chobham matter in the assessment, favouring experienced providers able to demonstrate reliable delivery and practical local coverage.

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Notice Information

Notice Title

Burial Ground Maintenance Contract

Notice Description

Main Job Specifications: WEEKLY - Pick up any litter in the cemetery & car park and empty all bins. Remove any discarded or dead floral tributes from plots and remove from site Remove any other debris from site Clear debris, rake & level uneven shingle in the car park, cemetery entrance and pathways APRIL - SEPTEMBER: Weekly mowing of the cemetery & strimming around the headstones. Weekly mowing & strimming of the grass in the extension area next to the cemetery AUTUMN - clear and remove the leaves MONTLY TASKS: Clear all weeds and remove all debris from the hornbeam hedge between the established and new areas of the cemetery. Clear underneath the trees along the Western boundary removing all weeds, leaves & debris. Clear all weeds and remove all debris from the hedge along the western, eastern & southern boundaries OCTOBER - MARCH: Maintain a tidy appearance of all the grass areas, cutting & strimming as per the maintenance contract. The levelling of graves as needed and to include the supplying of top soil and seed. YEARLY TASKS - Once a year between March - April: Cut path edges in line with natural boundaries & pathways. Twice a year - in Spring & Autumn - keep the car park, cemetery entrance and pathways clear of weeds with a compliant weed killer. Once a year between July & August: Cut back all holly hedges - top and side - on the northern & eastern boundaries. Hedges to be cut & kept at 6ft and all clippings removed. Once a year between July & August: Trim the top & sides of the Queens hedge. Hedge to be cut & kept at 6ft. All clippings to be removed. Once a year between July & August: Trim the top & sides of the hedge along the western, eastern & southern boundaries. Hedge to be cut & kept at 6ft. All clippings to be removed. Twice a year - in Spring & Autumn - build up and/or level surfaces. Repair or replace turf as necessary. Once a year in Spring (or when required) - clean and apply teak oil to the benches. * The contractor to provide their own machinery and tools. * All arisings to be removed from the Cemetery immediately. * The contractor must hold the relevant insurances required for works to public grounds and for their own staff. * The contractor to take all necessary measures to comply with the requirements of the Health and Safety at Work etc. Act 1974 and any other acts, orders, regulations and codes of practice relating to health and safety which may apply. * The contractor to notify the Administrator immediately in the event of any incident occurring on the Burial Ground where that incident causes any personal injury or damage to property. * The contractor to advise the Administrator of difficulties in completing any part of the specification. * The contractor must be prepared to meet the Administrator/Councillors on site to discuss any issues they may have.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0783e5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/095270-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77300000 - Horticultural services

Notice Value(s)

Tender Value
£36,000 Under £100K
Lots Value
£36,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Oct 20264 days ago
Submission Deadline
23 Oct 20262 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
16 Nov 2026 - 31 Dec 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CHOBHAM PARISH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHOBHAM, WOKING
Postcode
GU24 8AJ
Postcode Area
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Surrey Heath
Electoral Ward
Windlesham & Chobham
Westminster Constituency
Surrey Heath

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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