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Fire Protection Systems and Equipment Maintenance

Milton Keynes City Council

This public procurement record has 1 release in its history.

Tender

08 Oct 2026 at 17:05

UK4 - Tender Notice
Summary of the contracting process

Milton Keynes City Council is seeking maintenance of fire protection systems and equipment across its Corporate Landlord property portfolio, comprising properties from which the council mainly provides its services. The work covers reactive repairs, quoted work, planned maintenance, best-practice maintenance and statutory compliance, subject to the assets concerned. Equipment and systems include fire detection and alarms, fire suppression, extinguishers, emergency lighting and related alarm systems. The requirement also includes maintenance of electrical building installations associated with the service. This is a services contract for suppliers working in fire safety systems inspection, maintenance and repair, rather than a purchase of equipment alone. The council has responsibility for maintaining these assets and seeks provision that supports its operational and compliance obligations.

The council invited offers through a tender using an open procedure. The deadline for questions was 5 November 2026 at 23:59, and the bid submission deadline was 19 November 2026 at 12:00. The council expected to complete its award decision by 1 April 2027. The estimated contract value is £320,000 excluding VAT (£384,000 including VAT). The contract is due to run from 1 July 2027 to 30 June 2030, with an option for the council to extend it by 12 months, to a maximum end date of 30 June 2031. There is one lot. Evaluation is weighted 55% to quality and 45% to price; the tender documents set out the detailed criteria.

This requirement is suited to suppliers with the capability to maintain a broad range of fire protection assets in buildings used to deliver public services. Relevant experience would include planned and reactive maintenance, repair work, statutory compliance and working across fire detection, alarms, suppression equipment, extinguishers and emergency lighting. The council says it has experience buying similar services and regards the market as mature and competitive, so suppliers should be prepared to compete on both the quality and price of their offer. The portfolio-wide scope is likely to suit businesses able to cover different systems and types of maintenance within a single contract. The tender description does not set out particular accreditations or minimum capacity requirements.

How relevant is this notice?

Notice Information

Notice Title

Fire Protection Systems and Equipment Maintenance

Notice Description

Milton Keynes City Council are currently out to tender for the provision of Fire Protection Systems and Equipment Maintenance. For the Corporate Landlord stock (properties from which the council predominately offer their services) the Council has full maintenance responsibility (subject to assets) including reactive, quoted, planned, best practice and statutory compliance obligations. Fire Protection systems fall into this category. Suppliers that would like to take part in this tender process are invited to "Express Interest" upon which they will be given access to the full tender documentation through this E Tendering system https://in-tendhost.co.uk/milton-keynes/ Suppliers will be notified by email and the tender documents can be accessed from the "My Tenders" area of this website be electing the "view details" button for this tender. Deadline for submissions for this tender will be 12 Noon 19th November 2026 The contracting authority has prior experience of procuring similar services and is aware of a mature and competitive marketplace. The project team therefore determined that Pre-Market Engagement would not add material value or improve competition, specification development, or procurement outcomes. In accordance with the Procurement Act 2023 and adopting a proportionate approach, the authority proceeded directly to the tender stage.

Lot Information

Lot 1

Renewal: option for the Council to extend for 12 months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078434
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/095417-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

35 - Security, fire-fighting, police and defence equipment

50 - Repair and maintenance services

CPV Codes

31518200 - Emergency lighting equipment

31625100 - Fire-detection systems

31625200 - Fire-alarm systems

35111300 - Fire extinguishers

35111500 - Fire suppression system

35121700 - Alarm systems

50413200 - Repair and maintenance services of firefighting equipment

50711000 - Repair and maintenance services of electrical building installations

Notice Value(s)

Tender Value
£320,000 £100K-£500K
Lots Value
£320,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Oct 20264 days ago
Submission Deadline
19 Nov 20262 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jul 2027 - 30 Jun 2030 3-4 years
Recurrence
2030-07-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Milton Keynes City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MILTON KEYNES
Postcode
MK9 3EJ
Postcode Area
Milton Keynes
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ12 Milton Keynes
Delivery Location
TLJ12 Milton Keynes
Local Authority
Milton Keynes
Electoral Ward
Central Milton Keynes
Westminster Constituency
Milton Keynes Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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