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Maintenance of Topcon Ophthalmology Assets

Royal Berkshire NHS Foundation Trust

This public procurement record has 1 release in its history.

Planning

09 Oct 2026 at 13:13

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Royal Berkshire NHS Foundation Trust intends to procure maintenance of its ophthalmology equipment: six DRI OCT Triton Plus retinal OCTs, one 3D OCT-2000 3D scanner, one LM-8C lensmeter and one KR 8900 automated ophthalmic refractometer. The service is intended to keep these medical devices maintained and is expected to include IT and integration support. The Trust prefers fully comprehensive cover and the use of original equipment manufacturer (OEM) parts. This is a medical equipment maintenance service for a healthcare provider, rather than a purchase of new devices. The equipment is associated with the Trust in Reading, Berkshire; the planned delivery location is in Berkshire.

The procurement is at the planning stage: the Trust has set out its intention to buy and is undertaking preliminary market engagement, not inviting tenders. It expects a multi-year service contract, with a planned term from 1 February 2027 to 31 January 2030 and an option that could extend the period to 31 January 2032. The estimated value is £49,000 excluding VAT (£58,800 including VAT). The Trust has not yet stated its expected procurement procedure or evaluation criteria. Suppliers interested in the planned requirement are asked to register by email and then complete a questionnaire to confirm interest; the stated registration deadline is 4 November 2026. A future notice is anticipated on 16 November 2026.

The requirement is suited to suppliers with proven capability in servicing Topcon ophthalmology equipment, particularly retinal OCT systems, 3D ophthalmic scanners, lensmeters and automated refractometers. Providers able to maintain the listed mix of six OCT units and three other devices, and support their integration with IT systems, are likely to be well placed. The Trust expresses a preference for fully comprehensive maintenance cover and OEM parts, so suppliers able to offer both should be a strong fit. The planned work is a multi-year service engagement, making it relevant to firms with capacity for continuing equipment support rather than one-off repair alone. The Trust has indicated that SMEs are suitable for this requirement. Its stated priorities are equipment maintenance, integration support and OEM components.

How relevant is this notice?

Notice Information

Notice Title

Maintenance of Topcon Ophthalmology Assets

Notice Description

The Royal Berkshire NHS Foundation Trust is seeking expressions of interest from organisations who are capable of and are interested in maintaining the Trust's Topcon ophthalmology assets. The assets are: - Six (6) DRI OCT Triton Plus Retinal OCTs; - One (1) 3D OCT-2000 3D Scanner; - One (1) LM-8C Lensmeter; and - One (1) KR 8900 Automated Ophthalmic Refractometer The Trust is seeking a supplier for a multi-year contract preferably on fully comprehensive cover together with IT/Integration support and the use of OEM parts. Interested organisations should email christopher.dickenson@nhs.net to register their interest in this opportunity.

Planning Information

Interested suppliers need to email christopher.dickenson@nhs.net to register their interest. Following your registration of interest you will be sent a questionnaire to complete to formally confirm your interest.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0784c3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/095669-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

33 - Medical equipments, pharmaceuticals and personal care products

50 - Repair and maintenance services

CPV Codes

33122000 - Ophthalmology equipment

50421000 - Repair and maintenance services of medical equipment

Notice Value(s)

Tender Value
£49,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Oct 20264 days ago
Submission Deadline
Not specified
Future Notice Date
16 Nov 20262 months to go
Award Date
Not specified
Contract Period
1 Feb 2027 - 31 Jan 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Royal Berkshire NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
READING
Postcode
RG1 5AN
Postcode Area
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ16 Berkshire West
Delivery Location
TLJ11 Berkshire
Local Authority
Reading
Electoral Ward
Redlands
Westminster Constituency
Reading Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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