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E Portfolio System (Provision of)

City of Sunderland College

This public procurement record has 1 release in its history.

Planning

12 Oct 2026 at 15:19

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

City of Sunderland College intends to procure an electronic portfolio system to support its apprenticeship provision. The software is expected to help the College deliver apprenticeship standards and track learner progress, assessment, quality assurance and reporting. This is a specialist software and information-systems service, with an e-learning and higher-education context. The requirement is for a modern system that complies with applicable requirements and supports the full cycle of apprenticeship administration. The named buying organisation is City of Sunderland College. The procurement relates to the College’s provision in Sunderland; no separate delivery location is identified.

This procurement is at the planning stage: the College has stated its intention to buy, but has not issued an invitation to tender. The planned route is for a single lot, with the College expecting to publish a further notice on 13 October 2026. The anticipated contract period runs from 1 February 2027 to 31 January 2032, with a possible extension period ending 31 January 2034. The procurement information provides no estimated contract value or budget. The College has already held supplier discussions and product demonstrations to understand available solutions and market capabilities; these were for information gathering, and suppliers did not help develop the specification.

The requirement is marked as suitable for small and medium-sized enterprises, which may make it relevant to specialist software providers as well as larger education-technology suppliers. Suppliers preparing for the competition are likely to need a modern, compliant e-portfolio platform that can support apprenticeship standards, including delivery, learner tracking, assessment, quality assurance and reporting. Experience supplying systems to colleges, apprenticeship providers or other education and training organisations would be pertinent to demonstrating fit with this operational setting. The market engagement has already exposed the College to supplier products and capabilities, so prospective suppliers should be ready to explain how their systems meet the full range of apprenticeship workflows. No specific accreditation, technical standard or minimum supplier capacity is stated at this planning stage.

How relevant is this notice?

Notice Information

Notice Title

E Portfolio System (Provision of)

Notice Description

The College has a requirement to contract for the provision of a modern, fully compliant E Portfolio system to support the delivery, tracking, assessment, quality assurance and reporting of apprenticeship standards.

Planning Information

The College have held discussions with suppliers operating in the relevant market to better understand available solutions and current market capabilities. This has included product demonstrations from suppliers. This engagement was solely for information gathering purposes. No supplier supported the engineering of the specification.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0785cb
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/096172-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

80 - Education and training services

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

80300000 - Higher education services

80420000 - E-learning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Oct 2026Today
Submission Deadline
Not specified
Future Notice Date
13 Oct 2026Today
Award Date
Not specified
Contract Period
1 Feb 2027 - 31 Jan 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
City of Sunderland College
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SUNDERLAND
Postcode
SR3 4AH
Postcode Area
Sunderland
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC44 Sunderland
Delivery Location
Not specified
Local Authority
Sunderland
Electoral Ward
Barnes
Westminster Constituency
Sunderland Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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