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E Portfolio System (Provision of)

City of Sunderland College

This public procurement record has 2 releases in its history.

Tender

12 Oct 2026 at 15:49

UK4 - Tender Notice
Planning

12 Oct 2026 at 15:22

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

City of Sunderland College is seeking an electronic portfolio (e-portfolio) system to support apprenticeship delivery. The system must enable the College to track and assess apprenticeship standards, carry out quality assurance, and produce reports. This is a software and digital learning service, with a focus on systems for education and apprenticeship provision. The buying organisation is City of Sunderland College, based in Sunderland. The procurement concerns one system for the College’s apprenticeship standards, rather than a range of separate software or education services.

The College invited offers through an open procedure. The deadline for both questions and submissions was 6 November 2026 at 12 noon. The contract period is 1 February 2027 to 31 January 2032, with extension options at the College’s discretion, up to 31 January 2034. The published estimated gross value is £0. The College expected to make its award decision by 18 January 2027. Evaluation is weighted 45% for quality, 30% for cost, 15% for social value and 10% for added value.

This opportunity suits suppliers able to provide a modern, compliant e-portfolio system for apprenticeship standards. The system needs to support delivery, tracking, assessment, quality assurance and reporting. Small and medium-sized businesses are identified as suitable bidders. The requirement is for a joined-up platform covering these functions; suppliers whose products address only one part of the apprenticeship workflow may be less well placed. The stated evaluation gives substantial weight to quality, alongside cost, social value and added value.

How relevant is this notice?

Notice Information

Notice Title

E Portfolio System (Provision of)

Notice Description

The College has a requirement to contract for the provision of a modern, fully compliant E Portfolio system to support the delivery, tracking, assessment, quality assurance and reporting of apprenticeship standards.

Lot Information

Lot 1

Renewal: Extension options at discretion of the College

Planning Information

The College have held discussions with suppliers operating in the relevant market to better understand available solutions and current market capabilities. This has included product demonstrations from suppliers. This engagement was solely for information gathering purposes. No supplier supported the engineering of the specification.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0785cc
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/096206-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

80 - Education and training services

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

80300000 - Higher education services

80420000 - E-learning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Oct 2026Yesterday
Submission Deadline
6 Nov 20264 weeks to go
Future Notice Date
13 Oct 2026Today
Award Date
Not specified
Contract Period
1 Feb 2027 - 31 Jan 2032 Over 5 years
Recurrence
2034-01-31

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
City of Sunderland College
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SUNDERLAND
Postcode
SR3 4AH
Postcode Area
Sunderland
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC44 Sunderland
Delivery Location
Not specified
Local Authority
Sunderland
Electoral Ward
Barnes
Westminster Constituency
Sunderland Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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