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009655 - Education System - Market Engagement

Newcastle City Council

This public procurement record has 1 release in its history.

Planning

12 Oct 2026 at 16:15

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Newcastle City Council is planning to renew its central education information system, currently MRI Education. The system serves as the local authority’s pupil database and case-management tool, holding information about children from birth. It supports statutory processes across education services, including special educational needs, school admissions, exclusions and attendance. The procurement is for software and associated system support services. The planned system is for the Council’s local-authority education services. The Council is seeking market feedback to help shape the requirements and future specification for the replacement system.

The process is at the planning stage: the Council has stated an intention to procure, but has not issued an invitation to tender. It plans market engagement through system demonstrations, subject to limited places, and a feedback questionnaire. The engagement milestone is scheduled for 9 November 2026. The existing contract is due to expire on 31 March 2027, with two possible 12-month extensions. The planned contract period for the future procurement is 1 April 2028 to 31 March 2032. No procurement procedure, evaluation basis or estimated contract value is stated. The procurement is presented as a single lot.

The requirement is relevant to suppliers of education information systems and associated support, particularly those able to provide a central pupil database and case-management functionality for a local authority. The system needs to support information about children from birth and statutory workflows across special educational needs, admissions, exclusions and attendance. The Council has marked the requirement as suitable for small and medium-sized enterprises. Suppliers able to demonstrate systems and services that address these functions are well placed to contribute to market engagement and help inform the future specification.

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Notice Information

Notice Title

009655 - Education System - Market Engagement

Notice Description

Newcastle City Council wish to engage the market regarding the renewal of Education System Newcastle City Council ('the Council') currently uses MRI Education as the LA's central pupil database and case management system. It is used to store information relating to children from birth and supports statutory LA processes in all education services including, but not limited to Educational Needs, School Admissions, Exclusions and Attendance. The existing contractual arrangements are due to expire 31 March 2027 (with a further 2 x 12 month options to extend). To help inform future requirements we seek market feedback to support with the development of future specifications. Further information can be found on our E-Tendering portal OPEN - www.open-uk.org

Planning Information

Please see our E-Tendering Portal OPEN - www.open-uk.org for further information. A limited number of slots are available for system demonstrations and a wider feedback questionnaire is available for download and completion.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0785ee
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/096245-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72250000 - System and support services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Oct 2026Today
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2028 - 1 Apr 2032 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Newcastle City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE UPON TYNE
Postcode
NE1 8QH
Postcode Area
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC2 Northumberland, and Tyne and Wear
Local Authority
Newcastle upon Tyne
Electoral Ward
Monument
Westminster Constituency
Newcastle upon Tyne Central and West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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