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Suffolk County Music Service County Music Groups Concert Tours 2027

Suffolk County Council

This public procurement record has 1 release in its history.

Tender

12 Oct 2026 at 16:42

UK4 - Tender Notice
Summary of the contracting process

Suffolk County Council is seeking a provider to organise music tour services in Europe during summer 2027 for the Suffolk Youth Wind Band and Suffolk Youth Orchestra. The work is travel management and package-tour organisation, covering tours for both county music groups. The buyer is Suffolk County Council, based in Ipswich. The requirement is for a qualified provider able to arrange and deliver the tours for youth ensembles travelling overseas; it is a service rather than a supply of musical equipment or performance venue work.

The council invited offers through a below-threshold open competition. The process reached tender, with the invitation to suppliers issued on 12 October 2026. The deadline for questions was 27 October 2026 at 17:00, and offers were due by 10 November 2026 at 10:00. The stated gross procurement value is £185,000. The contract period runs from 3 December 2026 to 30 September 2027, with an optional 12-month extension to 30 September 2028. Extension depends on satisfactory supplier performance and confirmation of the council’s requirements and funding. Evaluation criteria are set out in the tender documents.

This opportunity suits an experienced music-tour or group-travel operator able to plan and manage European travel for youth orchestras and wind bands. Suppliers should be qualified to provide the tour services and capable of coordinating arrangements for two county music groups. The work calls for travel management and package-tour expertise, with the organisational capacity to support overseas summer tours and meet the needs of young performers. The council’s stated extension condition makes satisfactory delivery important to any continuing engagement. The procurement is a single lot, so suppliers should be prepared to provide the overall service rather than compete for separate tour components. Offers could be submitted electronically.

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Notice Information

Notice Title

Suffolk County Music Service County Music Groups Concert Tours 2027

Notice Description

Suffolk County Council is out to tender for a competent, qualified provider to provide music tour services to take place in Europe in Summer 2027 for the Suffolk Youth Wind Band (SYWB) and Suffolk Youth Orchestra (SYO).

Lot Information

Lot 1

Renewal: 12 months optional extension will be subject to satisfactory performance of the appointed supplier as well as confirmation of requirements/funding within Suffolk County Council

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078604
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/096278-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

63510000 - Travel agency and similar services

63511000 - Organisation of package tours

63516000 - Travel management services

Notice Value(s)

Tender Value
£185,000 £100K-£500K
Lots Value
£185,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Oct 2026Today
Submission Deadline
10 Nov 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
3 Dec 2026 - 30 Sep 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Suffolk County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
IPSWICH
Postcode
IP1 2BX
Postcode Area
Ipswich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH6 Suffolk
Small Region (ITL 3)
TLH62 Ipswich
Delivery Location
Not specified
Local Authority
Ipswich
Electoral Ward
Gipping
Westminster Constituency
Ipswich

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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