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Facilities Management

Transport for Wales Rail Limited (Utility Buyer)

This public procurement record has 1 release in its history.

Planning

12 Oct 2026 at 20:35

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Transport for Wales Rail Limited is preparing to re-procure facilities management services for its estate and operational activities across Wales and the Borders. The scope is still being developed and is expected to cover facilities management, building-installation repair and maintenance, and other repair and maintenance services. The planned market engagement will explore how services should be organised to meet operational needs, compliance obligations and wider estate objectives. Suppliers will discuss a future operating model for requesting, approving and tracking work and escalating issues, alongside digital contract-management support such as helpdesk services, fault reporting, performance dashboards, evidence capture and document control. The contract is intended to support both current operations and future estate developments.

This procurement is at the planning stage: Transport for Wales is preparing a re-procurement, and there is no invitation to tender yet. The buyer is seeking market input through voluntary co-design workshops, with the same content planned for Chester on 16 November 2026 and Cardiff on 18 November 2026; suppliers need attend only one. The buyer’s stated registration deadline is 12 November 2026. It expects to publish a future procurement notice by 28 January 2027. The estimated contract value is £57.5 million excluding VAT (£69 million including VAT). One lot is planned, with a five-year contract period from 1 April 2028 to 31 March 2033 and a possible extension to 31 March 2036. A framework agreement is planned; procurement and evaluation arrangements remain in development.

The planned work may suit facilities-management providers able to operate across a geographically dispersed rail estate in Wales and the Borders, supporting operational delivery as well as estate compliance and development. The buyer is looking for practical supplier experience to help shape service requirements, the operating model and the commercial approach, so firms with insight into managing workflows from work requests and approvals through monitoring and escalation can contribute. Relevant capabilities may include helpdesk provision, fault reporting, digital performance dashboards, evidence capture and document control. The buyer also wants views on improving transparency and value for money, and on embedding measurable social value and sustainability outcomes. Small and medium-sized enterprises are identified as suitable for the planned lot. Taking part in engagement gives suppliers a chance to inform the future requirement, but does not confer an advantage or disadvantage in the later procurement.

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Notice Information

Notice Title

Facilities Management

Notice Description

Transport for Wales is preparing to re-procure its Facilities Management contract to support its estate and operational activities across Wales and the Borders. As part of developing the future requirement, Transport for Wales is considering how facilities management services should be structured to support operational delivery, compliance obligations and wider estate objectives. This engagement will help inform the future operating model, contract scope and commercial approach. Transport for Wales is seeking market insight on how best to deliver a flexible, efficient and value-for-money service that can support both current operational needs and future estate developments. Feedback received through this engagement will help shape the future procurement strategy, contract requirements and commercial approach ahead of any formal procurement process.

Planning Information

Transport for Wales is undertaking a market engagement exercise to inform the re-procurement of its Facilities Management contract and is inviting interested suppliers to participate in a co-design workshop. The purpose of the workshop is to work collaboratively with the market to explore how a future Facilities Management contract should be structured to deliver high-quality, efficient and value-for-money services across the Transport for Wales estate. Transport for Wales is seeking supplier insight and practical experience to help shape the future operating model, service requirements and commercial approach. The workshop will focus on developing a future operating model that provides clarity on how stakeholders request work, approve work, monitor progress and escalate issues throughout the lifecycle of a task. Discussions will also explore the digital solutions and capabilities required to support effective contract management, including helpdesk provision, fault reporting mechanisms, performance dashboards, evidence capture and document control. In addition, suppliers will be invited to share their views on how transparency and value for money can be strengthened through the commercial model, alongside approaches for embedding measurable social value and sustainability outcomes within the future contract. Transport for Wales intends to host the market engagement workshops on the following dates: • 16 November 2026 - Chester • 18 November 2026 - Cardiff Both events will cover the same content, and suppliers are only required to attend one session. Suppliers wishing to attend should register their interest by completing the registration form via the link below. Please copy and paste the link into your web browser to access the form. If you experience any issues accessing the form, please contact supplychain@tfw.wales and a registration link will be provided. https://forms.cloud.microsoft/e/xjAXQb1GRj The deadline for registration is 23:45 on Thursday 12 November 2026. Further details will be issued to registered attendees closer to the event date. Please note that Transport for Wales reserves the right to amend, postpone or cancel either event should circumstances require. Any changes will be communicated to registered attendees as soon as reasonably practicable. Participation in this market engagement exercise is voluntary and will not confer any advantage or disadvantage in any subsequent procurement process. Any future procurement opportunity will be advertised separately in accordance with the applicable procurement regulations.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-07861a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/096323-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

50000000 - Repair and maintenance services

50700000 - Repair and maintenance services of building installations

79993000 - Building and facilities management services

Notice Value(s)

Tender Value
£57,500,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Oct 2026Today
Submission Deadline
Not specified
Future Notice Date
28 Jan 20274 months to go
Award Date
Not specified
Contract Period
1 Apr 2028 - 31 Mar 2033 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Transport for Wales Rail Limited (Utility Buyer)
Additional Buyers

Transport for Wales

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PONTYPRIDD
Postcode
CF37 4TH
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
Not specified
Local Authority
Rhondda Cynon Taf
Electoral Ward
Pontypridd Town
Westminster Constituency
Pontypridd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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