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Vehicle Workshop Maintenance Services

Reading Borough Council

This public procurement record has 1 release in its history.

Planning

13 Oct 2026 at 11:32

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Reading Borough Council plans to procure vehicle workshop maintenance services for its operational fleet. The intended scope covers five vehicle groups: refuse collection, food and glass collection vehicles weighing 7.5 to 27 tonnes; road sweepers and gully vehicles weighing 4.5 to 15 tonnes; cars and vans up to 3.5 tonnes; 3.5-tonne light commercial vehicle tippers; and heavy goods vehicle tippers weighing 4.5 to 18 tonnes. The Council has four dedicated workshops at its Reading operations depot, which it makes available to the service provider rent-free. The provider may also use its own workshop. The work is for the Council’s vehicle operations in Reading.

This procurement is at the planning stage: the Council has set out its intention to buy the service, but has not yet invited tenders. It expects to divide the requirement into five lots, with suppliers able to bid for one, several or all lots. The planned contract period runs from 1 September 2027 to 31 August 2030. The Council expects to publish the next procurement notice on 1 December 2026. A market engagement event is planned to introduce the strategy and objectives; the Council’s stated engagement milestone is 14 October 2026. Potential providers were invited to express interest in participating in the later invitation-to-tender stage. No estimated contract value or evaluation criteria are set out at this stage.

The requirement is suited to vehicle maintenance providers with workshop capacity and practical experience servicing municipal and commercial fleets. Relevant specialisms include refuse and collection vehicles, sweepers and gully vehicles, cars and vans, and light and heavy goods vehicle tippers across the stated weight classes. Suppliers can focus on a single vehicle group or consider covering several or all of the planned lots. Providers with their own workshop could use it, while the Council’s four workshops in Reading are also available rent-free. The Council’s stated aim is to procure a service that meets its operational requirements. Businesses with the fleet engineering capability, facilities and capacity to maintain these vehicle types should monitor the next stage and prepare for a future tender; this is not yet an invitation to bid.

How relevant is this notice?

Notice Information

Notice Title

Vehicle Workshop Maintenance Services

Notice Description

The objectives of this project are to have successfully procured a vehicle workshop maintenance service which meets the needs of the Council's requirements. The requirements of RBC are expected to be divided into the following lots where suppliers may bid for one, more, or for All Lots. For the purposes of this contract, RBC provides (rent free) four dedicated workshops located at the Reading operations depot. However, the successful provider may also use its own workshop. Lot 1 - Waste Services (RCVs, Food and Glass Collection Vehicles 7.5t to 27t) Lot 2 - Sweepers and Gully Vehicles 4.5t to 15t Lot 3 - Cars and Vans up to 3.5t Lot 4 - LCV Tippers 3.5t Lot 5 - HGV Tippers 4.5t to 18t

Planning Information

This market engagement event is designed to introduce the strategy and objectives for the Vehicle Workshop Maintenance Service for Reading Borough Council. The contract is expected to commence in September 2027. At this stage, we are inviting potential providers to express their interest in participating in Stage 2 - the Invitation to Tender (ITT).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078660
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/096465-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

50 - Repair and maintenance services

CPV Codes

34114000 - Specialist vehicles

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Oct 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
1 Dec 20262 months to go
Award Date
Not specified
Contract Period
1 Sep 2027 - 1 Sep 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Reading Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
READING
Postcode
RG1 2LU
Postcode Area
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ16 Berkshire West
Delivery Location
TLJ11 Berkshire
Local Authority
Reading
Electoral Ward
Abbey
Westminster Constituency
Reading Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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