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Events Portable Toilets

The North Yorkshire Council

This public procurement record has 1 release in its history.

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13 Oct 2026 at 14:22

UK7 - Contract Details Notice
Summary of the contracting process

The North Yorkshire Council procured portable toilets for the 2026 event season at Scarborough Open Air Theatre. The requirement is an event sanitation service, covering delivery, cleaning and servicing, maintenance and repairs, and staffing. The service supports the theatre’s seasonal events, with delivery in North Yorkshire. It was procured as a single requirement rather than divided into separate lots. This is a practical opportunity for a portable toilet hire and event facilities supplier able to provide and service units at an event venue throughout a defined operating season.

The procurement is complete and awarded to WILLIAM G. SEARCH LIMITED. The contract was signed on 1 May 2026 and runs from 1 June to 31 August 2026. Its value is £102,470 excluding VAT (£122,964 including VAT). The council used a below-threshold call-off under a framework, through a selective procedure. The requirement was handled as one lot. The recorded service measures cover delivery, cleaning and servicing, maintenance and repairs, and staffing. The award was made for event services; the contract is active. The award details do not set out a separate scoring breakdown, so the specific evaluation weighting cannot be summarised.

For a future requirement of this kind, a credible supplier would need to provide portable toilet units for a major outdoor venue and sustain service throughout a concentrated summer events season. Delivery and collection logistics, reliable cleaning and servicing, responsive maintenance and repairs, and suitable staffing are all central to the requirement. Suppliers should be able to coordinate these elements as one integrated event service rather than simply provide equipment. The selected supplier was a small or medium-sized business, demonstrating that a provider of this scale was able to deliver the contract. The council used a framework call-off route, so suppliers seeking comparable work should be positioned to participate through the relevant framework and demonstrate dependable seasonal event operations.

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Notice Information

Notice Title

Events Portable Toilets

Notice Description

Supply of Portable Toilets for the Scarborough Open Air Theatre 2026 Event Season.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0786a4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/096588-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Below threshold - award under framework
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£102,470 £100K-£500K

Notice Dates

Publication Date
13 Oct 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jun 2026 - 31 Aug 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The North Yorkshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NORTHALLERTON
Postcode
DL7 8AD
Postcode Area
Darlington
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE22 North Yorkshire
Delivery Location
Not specified
Local Authority
North Yorkshire
Electoral Ward
Romanby
Westminster Constituency
Richmond and Northallerton

Supplier Information

Number of Suppliers
1
Supplier Name

William G Search Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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