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RIBA Stage 1 Feasibility Study for William Aston Hall, Wrexham University

Wrexham University

This public procurement record has 4 releases in its history.

TenderUpdate

24 Oct 2026 at 19:24

UK4 - Tender Notice
TenderUpdate

21 Oct 2026 at 16:41

UK4 - Tender Notice
TenderUpdate

14 Oct 2026 at 15:33

UK4 - Tender Notice
Tender

13 Oct 2026 at 16:00

UK4 - Tender Notice
Summary of the contracting process

Wrexham University is seeking a consultant, or a team working under one lead consultant, to carry out a RIBA Stage 1 feasibility study for William Aston Hall on its Plas Coch campus in Wrexham. The Hall is a cultural and civic venue operated in partnership with Theatr Clwyd. The study must appraise the existing venue and compare options for the audience journey, auditorium, technical theatre and backstage areas, access and inclusion, heritage constraints, building services and operating implications. It must also provide broad cost ranges, phasing advice and delivery risks. This is architectural and related consultancy work, rather than a construction contract. The project brief includes record drawings and a seating and acoustics report as supporting material.

Wrexham University invited quotations through a below-threshold open competition. The tender deadline is 12:00 noon on 30 October 2026; clarification questions are due by 12:00 noon on 27 October 2026. Submissions are electronic, in English or Welsh, and suppliers must be registered on the Central Digital Platform. The contract is scheduled to run from 9 November 2026 to 4 March 2027, with a possible extension to 4 September 2027. The Stage 1 core fee must not exceed £50,000 including VAT; bids above this will be rejected. Evaluation is 80% quality and 20% price. Quality covers understanding, approach, team and experience, programme and risk, and stakeholder engagement. There is one lot. Stage 2 concept design pricing is optional and is not evaluated.

The opportunity is suited to architectural and multidisciplinary building consultancy practices with experience assessing existing performance and developing feasible options for cultural or theatre venues. A strong team will need to address auditorium and technical theatre needs, backstage operations, inclusive access, heritage constraints and building services, while bringing cost planning, phasing and delivery-risk skills. The buyer assesses the proposed lead consultant and team’s relevant experience, technical methodology, programme, capacity, risk management and stakeholder engagement, including work with Theatr Clwyd. Participation requires suitable health and safety arrangements and compliance with UK data protection law. Suppliers must hold, or obtain before the contract starts, employer’s liability, public liability and professional indemnity cover of £5 million each, with professional indemnity maintained for six years after completion. Financial standing is assessed through a Dun & Bradstreet score or financial-ratio review. SMEs and voluntary, community and social enterprises are considered suitable.

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Notice Information

Notice Title

RIBA Stage 1 Feasibility Study for William Aston Hall, Wrexham University

Notice Description

Wrexham University invites quotations from suitably qualified consultants, or consultant teams under a single lead consultant, to undertake a proportionate RIBA Stage 1 Feasibility Study for William Aston Hall on the Plas Coch campus, Wrexham. The Hall is a principal cultural and civic venue, operated in partnership with Theatr Clwyd. The study will appraise the existing venue and develop and compare options covering the audience journey, the auditorium, technical theatre, backstage, access and inclusion, heritage constraints, building services and operating implications, with broad cost ranges, phasing advice and delivery risks. The maximum budget for the Stage 1 core services is PS50,000 including VAT. Quotations above this figure will be rejected. The study is funded by the Arts Council of Wales Arts Capital Investment Fund with match funding from the University, and must be complete by 19 February 2027. Quotations must be submitted through the Sell2Wales Tender Postbox by 12:00 noon on Friday 30 October 2026. Suppliers must be registered on the Central Digital Platform. Full requirements, the conditions of participation and the award criteria are set out in the RFQ document, the Pricing Schedule and the Project Brief attached to this notice. As part of the optional pricing the University is seeking prices for RIBA Stage 2 Concept Design. Any Stage 2 award is at the University's discretion, subject to available funding, and the University reserves the right to pursue other procurement options.

Lot Information

Lot 1

Options: The Authority may, at its sole discretion, extend the contract to appoint the same supplier to deliver RIBA Stage 2 Concept Design services for William Aston Hall. The Authority is under no obligation to do so and the supplier has no entitlement to be appointed for Stage 2. Any extension depends on satisfactory performance of the Stage 1 services, the availability of funding and the Authority's internal approvals, and will be instructed in writing. Stage 2 is not funded by the Arts Council of Wales grant that funds Stage 1. Prices for Stage 2 are requested in the Optional Items tab of the Pricing Schedule but are not evaluated as part of this procurement.

Renewal: The Authority may, at its sole discretion, extend the contract once to appoint the same supplier to deliver RIBA Stage 2 Concept Design services for William Aston Hall. The Authority is under no obligation to do so and the supplier has no entitlement to be appointed for Stage 2. Any extension depends on satisfactory performance of the Stage 1 services, the availability of funding and the Authority's internal approvals, and will be instructed in writing. Stage 2 is not funded by the Arts Council of Wales grant that funds Stage 1. The duration of any extension will be agreed on instruction and is estimated at up to six months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0786d9
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/100782-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

71 - Architectural, construction, engineering and inspection services

CPV Codes

45212170 - Entertainment building construction work

71200000 - Architectural and related services

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
£100,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Oct 20262 days ago
Submission Deadline
30 Oct 20262 days to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
9 Nov 2026 - 4 Mar 2027 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Wrexham University
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WREXHAM
Postcode
LL11 2AW
Postcode Area
Llandudno
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL3 North Wales
Small Region (ITL 3)
TLL34 Flintshire and Wrexham
Delivery Location
TLL23 Flintshire and Wrexham
Local Authority
Wrexham
Electoral Ward
Grosvenor
Westminster Constituency
Wrexham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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