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Design and Installation of the East Midlands Pavilion at UKREiiF 2027

East Midlands Combined County Authority

This public procurement record has 2 releases in its history.

TenderUpdate

15 Oct 2026 at 08:54

UK4 - Tender Notice
Tender

13 Oct 2026 at 16:29

UK4 - Tender Notice
Summary of the contracting process

East Midlands Combined County Authority is seeking a provider to design and install the Team East Midlands pavilion at UKREiiF, the real estate investment and infrastructure forum. The service covers the work from developing the design concept through project governance and management to delivery onsite. The authority represents Derbyshire, Nottinghamshire, Derby and Nottingham, and the pavilion is intended to present the East Midlands at the event. The procurement is for event design and delivery services (CPV 79952000). The provider will be responsible for the complete service, with subcontractors permitted where needed to meet the requirements. The event is described as a three-day forum bringing together developers, investors, public authorities and built-environment professionals to support investment and growth.

The buyer invited offers through an open competition for one lot, with electronic submission allowed. The enquiry deadline was 30 October 2026 at 17:00 UTC, and the offer deadline was 6 November 2026 at 11:00 UTC. The initial contract period runs from 4 January to 4 June 2027, with no extensions. The maximum contract value is £130,000. The opportunity is intended to be suitable for small and medium-sized businesses and voluntary, community and social enterprises; participation is not limited to Derbyshire. The buyer’s award criteria are set out in the Invitation to Tender. The process reached the tender stage, when the buyer invited suppliers to submit offers.

This opportunity suits an event supplier able to take responsibility for a complete pavilion project, combining design and practical delivery rather than providing only one isolated service. The required capability spans developing a design concept, managing project governance and coordination, and delivering the pavilion onsite. Suppliers should be able to organise the work through to completion and ensure that all stated requirements, standards, deliverables, outputs and outcomes are met. The contract is for a single provider, but subcontracting can be used where necessary, which may allow a lead supplier to bring together specialist third-party support. The buyer identifies the requirement as suitable for SMEs, as well as voluntary, community and social enterprises.

How relevant is this notice?

Notice Information

Notice Title

Design and Installation of the East Midlands Pavilion at UKREiiF 2027

Notice Description

This Team East Midlands opportunity is advertised to set out the mandatory and required services, Deliverables, standards, outputs and outcomes for the design and installation of the Team East Midlands pavilion at UKREiiF 2027, from design concept, project governance and management, through to onsite delivery. The contract will be awarded to a single provider, who will be responsible for delivering the full scope of services. Where necessary, the provider may utilise subcontracting arrangements with third parties to ensure all contract requirements are delivered effectively and in full. The East Midlands Combined Authority (EMMCA) is led by Mayor of the East Midlands, Claire ward and covers the four local authority areas of Derbyshire, Nottinghamshire, Derby and Nottingham. Its priorities include economic growth, transport, housing. Skills and adult education, green growth and the visitor economy. UKREiiF is the UK's largest real estate investment and infrastructure forum. It is a three-day major event that was established in 2022, defying expectations, attracting thousands of domestic and international developers, investors, Authority's and built environment thought leaders. Its aim is to connect people, places and businesses to accelerate and unlock sustainable, inclusive and transformational investment and growth. The contract value is a maximum of PS130,000 in total and the contract term is approx. 6 Months, the contract will be awarded for the initial term from 01/2027 until 06/2027. There are no extensions available for this. Providers will be expected to upload the required attachments into the e-procurement portal as advised in the Invitation to Tender document. The award criteria is set out within the attached Invitation to Tender documentation. Bidders can apply for this opportunity by using the following linkhttps://eastmidlandsca.my.site.com/s/Welcome to register for an account and then searching the opportunity with the contract reference C0947 This opportunity is open to SME's

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0786e5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/097259-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
£130,000 £100K-£500K
Lots Value
£130,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Oct 20261 weeks ago
Submission Deadline
6 Nov 20262 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
4 Jan 2027 - 4 Jun 2027 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
East Midlands Combined County Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DERBY
Postcode
DE1 2FS
Postcode Area
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF11 Derby
Delivery Location
Not specified
Local Authority
Derby
Electoral Ward
Darley
Westminster Constituency
Derby South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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