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Four Lanterns Network Coordinator - Art Fund Going Places Programme

Wrexham County Borough Council

This public procurement record has 1 release in its history.

Tender

14 Oct 2026 at 08:54

UK4 - Tender Notice
Summary of the contracting process

Wrexham County Borough Council is procuring a coordinator for the Four Lanterns Network, a partnership of Tŷ Pawb in Wrexham, William Morris Gallery in the London Borough of Waltham Forest, Dovecot Studios in Edinburgh, and Blackwell – The Arts & Crafts House in Cumbria. The coordinator will provide strategic, administrative and operational support across the four organisations, helping deliver touring exhibitions and related public engagement as part of Art Fund’s Going Places programme. The role also covers communication, reporting, financial and environmental monitoring, and collaborative working. This is a cultural-sector project coordination and museum exhibition service, delivered across the network’s sites in Wales, London, Edinburgh and Cumbria. Wrexham Council is running the procurement for the partnership and will contract with the appointed supplier.

The buyer invited tenders through an open competition below the applicable threshold. The process reached the tender stage, inviting suppliers to submit offers. Clarification questions were due by 30 October 2026 at 12:00, and tender submissions by 13 November 2026 at 17:00. The contract period is 4 January 2027 to 30 September 2029. The estimated value is £60,000 excluding VAT (£72,000 including VAT). There is one lot, covering the coordination service across the network. Quality carries 90% of the evaluation weighting and price 10%. The tender was published under the UK’s Procurement Act 2023.

This opportunity suits suppliers with experience coordinating multi-partner cultural or museum projects, particularly work involving touring exhibitions and public engagement. Strong strategic, administrative and operational project management capability will be important, alongside the ability to maintain effective communication and collaboration across four organisations in different parts of the UK. Suppliers should be equipped to manage project reporting and monitor both finances and environmental performance throughout delivery. The council describes the commission as suitable for small and medium-sized enterprises and for voluntary, community and social enterprises, making it relevant to specialist consultancies, cultural-sector organisations and independent coordinators as well as larger providers. The evaluation places substantially greater emphasis on quality than price, so a credible delivery approach and evidence of relevant coordination capability will carry particular weight. The detailed selection requirements are set out in the tender materials.

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Notice Information

Notice Title

Four Lanterns Network Coordinator - Art Fund Going Places Programme

Notice Description

Wrexham County Borough Council wish to commission a suitably qualified coordinator for the Four Lanterns Network, one of six UK-wide partnerships participating in Art Fund's Going Places programme. The coordinator will provide strategic, administrative and operational coordination across four partner organisations, supporting the delivery of touring exhibitions and associated engagement programmes between January 2027 and September 2029. The role will ensure effective communication, reporting, financial monitoring, environmental monitoring and collaborative working throughout the duration of the project. The Four Lanterns Network comprises: (1) Ty Pawb, Wrexham; (2) William Morris Gallery, London Borough of Waltham Forest; (3) Dovecot Studios, Edinburgh; and (4) Blackwell - The Arts & Crafts House, Cumbria. Wrexham County Borough Council is undertaking the procurement on behalf of the network and is the Contracting Authority that will enter into a contract with the successful tenderer. Going Places is an Art Fund programme made possible with major support from The National Lottery Heritage Fund and The Julia Rausing Trust, with additional support from a generous group of trusts, foundations and individuals. The Four Lanterns Network is supported directly by the Woven Foundation. Art Fund is continuing to fundraise to maximise the impact of the programme for museums, galleries and visitors across the United Kingdom. Please see the Invitation to Tender (ITT) document, appendices and other supporting documents for full details of the proposed work. These have been published and are available on the eTenderWales (Bravo Solutions) online e-sourcing portal, which can be accessed through this web address: https://etenderwales.bravosolution.co.uk/. You will need to be registered as a supplier on both Find a Tender service (FTS) and eTenderWales. To access and download the documents you will need to be logged into eTenderWales and search for the Invitation to Tender (ITT). You can look up the tender with the following reference: project_64086, itt_127066 - Four Lanterns Network Coordinator - Art Fund Going Places Programme. Interested suppliers may ask clarification questions though eTenderWales. If you wish to tender for the work, your tender submission will need to be uploaded though eTenderWales.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078708
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/096777-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

92 - Recreational, cultural and sporting services

CPV Codes

79342200 - Promotional services

79419000 - Evaluation consultancy services

79421000 - Project-management services other than for construction work

79500000 - Office-support services

79952000 - Event services

79956000 - Fair and exhibition organisation services

92310000 - Artistic and literary creation and interpretation services

92311000 - Works of art

92312000 - Artistic services

92500000 - Library, archives, museums and other cultural services

92521000 - Museum services

92521100 - Museum-exhibition services

Notice Value(s)

Tender Value
£60,000 Under £100K
Lots Value
£60,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Oct 20261 weeks ago
Submission Deadline
13 Nov 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
4 Jan 2027 - 30 Sep 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Wrexham County Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WREXHAM
Postcode
LL11 1AR
Postcode Area
Llandudno
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL3 North Wales
Small Region (ITL 3)
TLL34 Flintshire and Wrexham
Delivery Location
TLD1 Cumbria, TLI London, TLL23 Flintshire and Wrexham, TLM75 City of Edinburgh
Local Authority
Wrexham
Electoral Ward
Grosvenor
Westminster Constituency
Wrexham

Further Information

Notice Documents

  • https://www.find-tender.service.gov.uk/Notice/096777-2026
    14th October 2026 - Tender notice on Find a Tender
  • https://etenderwales.bravosolution.co.uk/
    Please see the Invitation to Tender (ITT) document, appendices and other supporting documents for full details of the proposed work. These have been published and are available on the eTenderWales (Bravo Solutions) online e-sourcing portal, which can be accessed through this web address: https://etenderwales.bravosolution.co.uk/. You will need to be registered as a supplier on both Find a Tender service (FTS) and eTenderWales. To access and download the documents you will need to be logged into eTenderWales and search for the Invitation to Tender (ITT). You can look up the tender with the following reference: project_64086, itt_127066 - Four Lanterns Network Coordinator - Art Fund Going Places Programme. Interested suppliers may ask clarification questions though eTenderWales. If you wish to tender for the work, your tender submission will need to be uploaded though eTenderWales.

Open Contracting Data Standard (OCDS)

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