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Provision of interim Security Services for Whitchurch Hospital

Velindre University NHS Trust

This public procurement record has 2 releases in its history.

AwardUpdate

16 Oct 2026 at 11:43

Award Notice
Award

14 Oct 2026 at 14:10

Award Notice
Summary of the contracting process

Velindre University NHS Trust bought interim security services for Whitchurch Hospital in Cardiff. The work covers round-the-clock manned guarding, security patrols, CCTV monitoring, incident response, access control, responding to fire alarms, building inspections and security reporting. Its purpose is to maintain a safe and secure environment and protect the Trust’s assets, infrastructure, staff, contractors and visitors. NHS Wales Shared Services Partnership managed the procurement on the Trust’s behalf. The requirement is for on-site security operations at the hospital, combining continuous staffing and monitoring with patrols, emergency response and routine inspections. This is a security-services contract, rather than a supply of security equipment alone.

The procurement is complete and the contract was awarded to Orbis Protect Limited through a limited procedure without a prior competition. The stated reason was extreme urgency: the Trust needed uninterrupted security provision and did not have time to run a full competitive process. The contract was signed on 13 October 2026 and runs from 13 to 31 October 2026. The recorded contract value is £130,000. The evaluation basis listed quality at 40% and price at 60%. The lot is marked cancelled in the procurement data, while the awards and contracts are recorded as active; the contract award and signature are reported here as recorded. The contract details were administratively amended to correct the contracting authority to Velindre University NHS Trust, with no change to scope, value or duration.

This award shows demand from Velindre University NHS Trust for short-term, continuous hospital security during an urgent service gap. A credible supplier for a returning requirement would need to mobilise quickly and sustain 24/7 manned guarding alongside patrols, CCTV monitoring, access control and prompt incident and fire-alarm response. The work also calls for building inspections and clear security reporting, with staff able to protect a live healthcare site and its patients, workforce, visitors, contractors and assets. The award went to Orbis Protect Limited after a limited, non-competitive procedure, and the stated urgency makes rapid continuity of service central to the requirement. Suppliers with the operational capacity to cover all these functions and respond reliably to an urgent transition would be best placed to compete if comparable security needs arise again.

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Notice Information

Notice Title

Provision of interim Security Services for Whitchurch Hospital

Notice Description

Provision of interim security services for Whitchurch Hospital, including 24/7 manned guarding, security patrols, CCTV monitoring, incident response, access control, fire alarm response, building inspections, and security reporting to maintain a safe and secure environment and protect Trust assets, infrastructure, staff, contractors and visitors

Lot Information

Lot 1

direct award vis procure public for security at Whitchurch Hospital

Procurement Information

Due to the urgent requirement to maintain continuous security provision at Whitchurch Hospital, an interim contract was awarded to ensure the safety and security of patients, staff, visitors, premises and Trust assets. The immediate need for uninterrupted security services did not allow sufficient time to conduct a full competitive procurement process, and the award was therefore made under the negotiated procedure without prior publication on grounds of extreme urgency.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0787a3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/097859-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79710000 - Security services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£130,000 £100K-£500K

Notice Dates

Publication Date
16 Oct 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
13 Oct 2026 - 31 Oct 2026 30 days
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Velindre University NHS Trust
Additional Buyers

NWSSP

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF15 7QZ
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
TLL22 Cardiff and Vale of Glamorgan
Local Authority
Rhondda Cynon Taf
Electoral Ward
Taff's Well
Westminster Constituency
Cardiff North

Supplier Information

Number of Suppliers
1
Supplier Name

Orbis Protect Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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