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Water Hygiene Services

Caledonian Sleeper Limited

This public procurement record has 1 release in its history.

Tender

15 Oct 2026 at 10:11

Tender Notice
Summary of the contracting process

Caledonian Sleeper Limited is seeking a supplier for legionella testing and water hygiene services. The work covers its trains and its office and lounge locations in Scotland, with the possibility of additional offices or lounges in Scotland being added during the contract. The service requirement combines testing for legionella with wider water hygiene work across these operational and workplace settings. This is a single-lot services contract for suppliers able to deliver the required work across the stated locations. The buyer is the railway operator Caledonian Sleeper Limited, based in Inverness.

The buyer invited offers through an open procedure, and the tender was set up for electronic submission in English. The submission deadline was 16 November 2026 at 16:00; bids were to remain valid for 180 days, and bid opening was scheduled for the deadline time. The contract period is 1,080 days, with one possible 12-month extension. The estimated value is £680,000. The evaluation criteria cover portal performance (30), supply chain management (20), service delivery (30), environmental policies (20) and price (40). The tender does not allow variant bids. Electronic ordering and payment are provided for, and electronic invoicing is permitted.

This requirement is suited to providers with the capability to carry out legionella testing and water hygiene services in both rail and office or lounge environments. Suppliers should be able to organise service delivery across trains and multiple locations in Scotland, and manage the supply chain needed to perform the work. The evaluation explicitly considers service delivery, supply chain management, portal performance and environmental policies, alongside price, so bidders should be prepared to demonstrate strength in each of these areas. The possible addition of further Scottish offices or lounges means suppliers should be able to accommodate changes in the locations served during the contract. The scope calls for a coordinated service across operational rail settings and workplace premises.

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Notice Information

Notice Title

Water Hygiene Services

Notice Description

Caledonian Sleeper is tendering for legionella testing and water hygiene services on-train and at office and lounge locations

Lot Information

Lot 1

Caledonian Sleeper is tendering for legionella testing and water hygiene services on-train and at office and lounge locations in Scotland

Options: Additional office or lounge locations within Scotland may be added during the course of the contract

Renewal: 1 x 12 month extension

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-07882e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/097310-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

85 - Health and social work services

CPV Codes

45330000 - Plumbing and sanitary works

85142300 - Hygiene services

Notice Value(s)

Tender Value
£680,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Oct 20261 weeks ago
Submission Deadline
16 Nov 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Caledonian Sleeper Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
INVERNESS
Postcode
IV1 1PP
Postcode Area
Inverness
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM Scotland
Local Authority
Highland
Electoral Ward
Inverness Central
Westminster Constituency
Inverness, Skye and West Ross-shire

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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