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PRJ_31142 - Legal Online Research and Library

Westminster City Council

This public procurement record has 1 release in its history.

Tender

15 Oct 2026 at 10:58

UK4 - Tender Notice
Summary of the contracting process

Westminster City Council and the Royal Borough of Kensington and Chelsea are seeking a comprehensive online legal research and know-how service for their in-house Legal Services teams. The solution is intended to help legal advisers and paralegals provide timely, accurate, risk-based legal advice across the councils’ core legal practice areas. It combines online legal research resources with practical legal know-how, for use by council legal professionals. The service is to be delivered for the councils in the United Kingdom. The requirement is for a managed online service rather than a one-off supply of legal advice, supporting the councils’ ongoing internal legal work and access to legal information.

The councils invited offers through a below-threshold open competition. The deadline for questions was 4 November 2026 at 17:00, and the offer submission deadline was 6 November 2026 at 17:00. The contract period is 1 December 2026 to 30 November 2027. The estimated value is £90,000 excluding VAT (£108,000 including VAT). There is one lot. Offers are evaluated on price, weighted at 60%, and quality, weighted at 40%. This is the tender stage, at which the buyer invited suppliers to submit offers. Electronic submission is permitted.

This requirement suits suppliers able to provide a comprehensive online legal research and know-how service for public-sector legal teams. The solution needs to support legal advisers and paralegals across core council legal practice areas, helping them deliver timely, accurate and risk-based advice. Suppliers should be able to provide mobilisation, implementation and user support so that service access continues smoothly when the replacement service begins. The councils also need operational flexibility to add, remove and reallocate users during the contract. The opportunity is identified as suitable for small and medium-sized businesses and voluntary, community and social enterprises, making it relevant to specialist legal information providers as well as larger platforms.

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Notice Information

Notice Title

PRJ_31142 - Legal Online Research and Library

Notice Description

Westminster City Council (WCC) and Royal Brough of Kensington and Chelea (RBKC) are seeking to procure a comprehensive online legal research and know-how solution for use by its in-house Legal Services team. The service is required to support legal advisers and paralegals in delivering timely, accurate and risk-based legal advice across the Council's core legal practice areas. The current contract expires on 30 November 2026. The Council requires a replacement service to commence on 1 December 2026, with sufficient mobilisation, implementation and user support to ensure a smooth transition and continuity of access from the contract start date. The Councils require some flexibility to add, remove and reallocate users during the contract period, subject to its operational need.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078847
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/097351-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

48160000 - Library software package

48170000 - Compliance software package

72212100 - Industry specific software development services

72212160 - Library software development services

72212170 - Compliance software development services

79100000 - Legal services

79140000 - Legal advisory and information services

Notice Value(s)

Tender Value
£90,000 Under £100K
Lots Value
£90,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Oct 20261 weeks ago
Submission Deadline
6 Nov 20262 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Dec 2026 - 30 Nov 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Westminster City Council
Additional Buyers

Royal Borough of Kensington and Chelsea

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1E 6QP
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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