Tender

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Fleet Management System

North East Derbyshire District Council

This public procurement record has 1 release in its history.

Tender

16 Oct 2026 at 10:22

UK4 - Tender Notice
Summary of the contracting process

North East Derbyshire District Council is seeking a fleet and workshop management system for the operational assets used to deliver its services. The fleet includes refuse collection vehicles, heavy goods vehicles, recycling and street-cleansing vehicles, light commercial vans, pool vehicles, plant and equipment. The system is intended to support fleet asset management, vehicle maintenance, workshop operations, compliance activities, stock control and management reporting. This is a software and fleet-management service requirement, delivered for the council in Derbyshire, England.

The council invited offers through an open competition under a below-threshold procedure. The tender submission deadline set was 13 November 2026 at 12:00 noon. The contract period is scheduled to run from 1 December 2026 to 30 November 2028. The stated tender value is £30,000 excluding VAT and £36,000 including VAT. The procurement is divided into one lot. Offers are evaluated on price, weighted at 60%, and quality, weighted at 40%. Electronic submission is permitted, with submissions directed through the council’s procurement portal.

This opportunity is suited to suppliers able to provide and implement fleet and workshop management software for a mixed operational fleet. The system needs to support vehicle and equipment records, maintenance planning and management, workshop workflows, compliance processes, stock control and management reporting. Relevant suppliers are likely to have experience configuring systems for public-sector or comparable fleet operations, including refuse, heavy goods, recycling and street-cleansing vehicles, vans and pool vehicles. The requirement also favours providers able to support ongoing use across fleet and workshop functions and to deliver reporting that helps the council manage its assets and compliance obligations. The specification identifies functional, technical and operational requirements, so bidders should be able to demonstrate that their solution can meet these needs.

How relevant is this notice?

Notice Information

Notice Title

Fleet Management System

Notice Description

The fleet comprises a range of operational assets including Refuse Collection Vehicles (RCVs), Heavy Goods Vehicles (HGVs), recycling vehicles, street cleansing vehicles, light commercial vans, pool vehicles, and associated plant and equipment used to deliver essential council services. The purpose of this specification is to define the functional, technical, operational and reporting requirements for the implementation and ongoing use of Fleet and Workshop Management System. The system will provide a comprehensive solution for the management of fleet assets, vehicle maintenance, workshop operations, compliance activities, stock control and management reporting.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078927
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/097769-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

50 - Repair and maintenance services

CPV Codes

48900000 - Miscellaneous software package and computer systems

50111100 - Vehicle-fleet management services

Notice Value(s)

Tender Value
£30,000 Under £100K
Lots Value
£30,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Oct 20261 weeks ago
Submission Deadline
13 Nov 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Dec 2026 - 30 Nov 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
North East Derbyshire District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHESTERFIELD
Postcode
S42 6NG
Postcode Area
Sheffield
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF12 East Derbyshire
Delivery Location
TLF1 Derbyshire and Nottinghamshire
Local Authority
North East Derbyshire
Electoral Ward
Tupton
Westminster Constituency
North East Derbyshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...