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Legal Case Management System

Newcastle City Council

This public procurement record has 1 release in its history.

Planning

19 Oct 2026 at 11:02

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Newcastle City Council is reviewing its requirements for a fully operational, commercially available legal case management system. The system is intended to support the council’s legal case management needs; the stated scope also covers document management and related software, alongside legal services. The council is seeking supplier demonstrations using a live system environment and feedback through a supplier questionnaire to inform its requirements. The work is for Newcastle City Council in Newcastle upon Tyne. This is a single-lot requirement, with suitability indicated for small and medium-sized enterprises and voluntary, community and social enterprises. Suppliers of established legal case management software, particularly those able to demonstrate integrated document-management capabilities in a working system, are directly relevant to the market engagement.

The process is at the planning stage: the council is reviewing requirements and inviting market engagement, not seeking tenders. It expects suppliers to demonstrate their solution in a live system and provide feedback through a questionnaire. Demonstration slots are to be reserved through the Open portal on a first-come, first-served basis, with correspondence and reservations handled there; demonstrations are planned for Microsoft Teams. The council expects this engagement milestone by 6 November 2026. The planned contract period runs from 28 February 2027 to 28 February 2028. The stated procurement value is £0 gross. One lot is planned. No tender procedure, award method or evaluation criteria are set out at this stage.

This market engagement is useful for suppliers developing or supplying commercially available legal case management platforms, especially those with document-management functionality and the ability to demonstrate a complete, operational system rather than a concept or prototype. Providers with experience supporting public-sector legal teams may be well placed to explain how their systems address practical case workflows and to offer informed feedback on the council’s emerging requirements. The council is seeking supplier input as it reviews what it needs, so suppliers can contribute through both a live demonstration and the feedback questionnaire. Small and medium-sized businesses and voluntary, community and social enterprises are expressly considered suitable, making the planned requirement potentially relevant beyond large software vendors. The request is for a supplier demonstration and market feedback; it is preparatory engagement, not an invitation to submit a bid.

How relevant is this notice?

Notice Information

Notice Title

Legal Case Management System

Notice Description

Newcastle City Council are currently reviewing our requirements for a fully operational Legal Case Management System. The system must be commercially available. We would like to invite suppliers to deliver a demonstration of the solution in a live system environment. We would also welcome feedback from suppliers through a Supplier Feedback Questionnaire. Suppliers can view this opportunity and request a slot using the Open portal, reference number: OPEN-PR-16102026113817837 - https://www.open-uk.org/

Planning Information

The invitation will be available on the Open portal, all correspondence and slot reservations will be coordinated via the platform. The reservations will be allocated on a first come first served basis. The demonstration will be held on Microsoft Teams. The Open reference is OPEN-PR-16102026113817837. Documents are available to review on the portal which will provide further detail on the deadlines and time scales.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078a7b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/098353-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48100000 - Industry specific software package

48311000 - Document management software package

48422000 - Software package suites

79100000 - Legal services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Oct 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
28 Feb 2027 - 28 Feb 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Newcastle City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE UPON TYNE
Postcode
NE1 8QH
Postcode Area
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC22 Tyneside
Local Authority
Newcastle upon Tyne
Electoral Ward
Monument
Westminster Constituency
Newcastle upon Tyne Central and West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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