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HR Systems

Tai Hedyn Limited

This public procurement record has 1 release in its history.

Planning

20 Oct 2026 at 12:11

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Tai Hedyn Limited intends to procure a human resources system and associated services for use in the United Kingdom. The system is expected to bring together core HR records, including employee details, contracts and positions, with support for multiple positions, managers and split costings. The scope also includes payroll; recruitment and applicant tracking, onboarding and talent management; a learning management system for online and instructor-led training; workforce planning and salary modelling; reporting dashboards; and document storage. The system is expected to support automated workflows and integrate with Outlook calendars and the organisation’s website for recruitment advertising. This is a combined HR software and implementation/services requirement, rather than a procurement for standalone staffing or payroll services.

This process is at the planning stage: Tai Hedyn Limited has stated its intention to procure, but has not issued an invitation to tender. It is a single-lot requirement, with the lot marked as suitable for small and medium-sized businesses. The estimated value is £720,000 excluding VAT and £864,000 including VAT. The expected contract period runs from 20 April 2028 to 21 April 2031, with a possible extension taking it to 21 April 2033. The buyer expects a further notice by 4 January 2027. Preliminary market engagement is planned as an online Microsoft Teams presentation and question-and-answer session, with feedback, on 10 November 2026 from 10am to 12pm. The buyer expects suppliers to arrange a place by email.

The requirement is relevant to suppliers of integrated HR software, payroll, recruitment and learning-management systems, including providers able to deliver the supporting services. The buyer’s stated scope points to the need for a coherent platform covering employee records, contracts and positions, payroll, applicant tracking, onboarding, talent management, training, workforce planning, salary modelling, analytics and document storage. Useful product capabilities include handling multiple positions and managers, split costings, automated workflows, Outlook calendar integration and recruitment website integration. Suppliers with experience implementing HR systems that connect these functions, and that can demonstrate the relevant modules and integrations, are well placed to prepare. The buyer has expressly identified the requirement as suitable for SMEs.

How relevant is this notice?

Notice Information

Notice Title

HR Systems

Notice Description

We are looking to procure a HR System including the following modules: Core HR inc: employee details, contracts, positions, Can the system cope with more than one position, can it do split costings, more than one manager, integrated calendar with outlook; offboarding; automated workflows; Payroll Recruitment (ATS) inc: onboarding, talent management, integrate to our website for adverts, match & Gap, skills matching; onboarding LMS inc: elearning, instructor led training, personal event recording, upload of certificates, integrated calendar with outlook Workforce planning/salary modelling Reporting/analytic dashboards Document storage

Planning Information

Please email jodie.dyer@hedyn.wales to book your place for the Microsoft Teams Meeting. This meeting is taking place on 10/11/26 at 10am-12pm This will include a Presentation from the team followed by Q&A session and feedback.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078bb1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/098935-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72212450 - Time accounting or human resources software development services

Notice Value(s)

Tender Value
£720,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Oct 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
4 Jan 20273 months to go
Award Date
Not specified
Contract Period
20 Apr 2028 - 21 Apr 2031 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Tai Hedyn Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWPORT
Postcode
NP20 2DW
Postcode Area
Newport
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL54 Monmouthshire and Newport
Delivery Location
Not specified
Local Authority
Newport
Electoral Ward
Pillgwenlly
Westminster Constituency
Newport East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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