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Procurement for Communal Cleaning and Grounds Maintenance in Northeast England (Habinteg)(Split into Lots)

HABINTEG HOUSING ASSOCIATION LIMITED

This public procurement record has 1 release in its history.

Tender

20 Oct 2026 at 16:41

UK4 - Tender Notice
Summary of the contracting process

Habinteg Housing Association Limited is seeking suppliers for communal cleaning and grounds maintenance at its residential schemes in North East England. Communal cleaning covers schemes across the area; grounds maintenance is split between North Shields and Royal Quays, Stockton, Hemlington and Whinney Banks, and Yarm. Suppliers awarded a lot must serve all sites within it. The work is intended to keep shared areas clean, safe and well maintained for residents. There are four lots in total: one for communal cleaning and three for grounds maintenance. Bidders can apply for any or all lots, and each lot is assessed separately. Shared Services for Housing is managing the procurement on Habinteg’s behalf.

Habinteg invited tenders through an open procedure. Bids had to be submitted electronically through ProContract. The deadline for questions was 18 November 2026 at 17:00, and the bid deadline was 25 November 2026 at 12:00. The buyer set an award decision date of 25 January 2027. Contracts were planned to start on 1 April 2027 for an initial 36 months, with two optional 12-month extensions. Gross estimated lot values are £110,181.60 for cleaning, £47,516.21 for North Shields and Royal Quays, £121,259.57 for Stockton, Hemlington and Whinney Banks, and £49,893.54 for Yarm. Each lot is evaluated on quality (60%) and cost (40%); economic and technical selection criteria also apply. A site visit was mandatory for every lot bid, with registration due by noon on 30 October 2026.

The opportunity is divided into geographically defined lots, allowing suppliers to focus on the cleaning or grounds-maintenance work and locations that fit their operation. Small and medium-sized businesses and voluntary, community and social enterprises are identified as suitable, and local suppliers are encouraged. Suppliers may bid for one or more lots, with no limit on how many lots one supplier can win. Successful providers need the operational capacity to deliver across every site in each lot they win, and must attend the relevant site visits. The buyer is seeking collaborative suppliers able to maintain residential communal areas to a high standard, support safe and clean environments for residents, and deliver value for money. Lot-specific and site-specific budget caps apply, so pricing must remain within the relevant limits.

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Notice Information

Notice Title

Procurement for Communal Cleaning and Grounds Maintenance in Northeast England (Habinteg)(Split into Lots)

Notice Description

Habinteg Housing Association wishes to appoint one or more Supplier(s) to deliver communal cleaning and grounds maintenance services across its residential schemes in Northeast England. The services are intended to ensure that communal areas are maintained to an appropriate standard, providing safe, clean and well-maintained environments for residents. The opportunity has been divided into four Lots, comprising: Lot 1 - Communal Cleaning in the Northeast Lot 2(a) - Grounds Maintenance in North Shields and Royal Quays Lot 2(b) - Grounds Maintenance in Stockton, Hemlington and Whinney Banks Lot 2(c) - Grounds Maintenance in Yarm The successful Supplier(s) will be expected to provide services to all sites within the Lot(s) awarded. Suppliers may submit a Tender Response for any or all Lots. Each Lot will be evaluated independently, and there is no restriction on the number of Lots that may be awarded to an individual Supplier. Habinteg welcomes bids from suppliers of all sizes, including small and medium-sized enterprises (SMEs), and has structured the opportunity into Lots to encourage competition and maximise opportunities for local suppliers. Suppliers are required to attend a mandatory site visit for the Lot(s) they intend to bid for. Site visit dates, locations and the registration process are detailed within Schedule 1. Suppliers are responsible for ensuring that they attend all mandatory site visits relevant to their Tender Response. Attendance must be registered no later than 12:00 noon on 30th October 2026. Habinteg has established Lot-specific and site-specific budget caps as detailed within the relevant Schedule 4 - Pricing Schedule. Suppliers must ensure that submitted pricing does not exceed the applicable budget cap(s). Habinteg is seeking to establish constructive and collaborative relationships with its appointed Supplier(s), working in partnership to deliver high-quality services, achieve value for money and support positive outcomes for residents throughout the Contract Term. Within the Pricing Schedule, Habinteg has identified the schemes and properties currently requiring service delivery. Should this portfolio require amendment during the Contract Term, including the addition, removal or alteration of schemes, properties or service requirements, this shall be considered the materialisation of a known risk and shall be managed in accordance with the provisions of the Contract. Please note that Shared Services for Housing Ltd (SSfH) is acting as the managing organisation and procurement lead on behalf of Habinteg Housing Association for this Tendering Procedure.

Lot Information

Communal Cleaning in the Northeast

Habinteg requires a Supplier to provide communal to schemes across the Northeast. Further details can be found in the associated tender documents (Schedule 1 and Schedule 2 - Lot 1).

Renewal: The initial contract term is for 36 months, with an option to extend for a further period of 2 consecutive 12 months extensions, making 60 (36 + 12 + 12) months in total.

Grounds Maintenance in North Shields and Royal Quays

Habinteg requires a Supplier to provide grounds maintenance to schemes in North Shields and Royal Quays. Further details can be found in the associated tender documents (Schedule 1 and Schedule 2 - Lot 2(Lot 2a, Lot 2b, Lot 2c).

Renewal: The initial contract term is for 36 months, with an option to extend for a further period of 2 consecutive 12 months extensions, making 60 (36 + 12 + 12) months in total.

Grounds Maintenance in Stockton, Hemlington and Whinney Banks

Habinteg requires a Supplier to provide grounds maintenance to schemes in Stockton, Hemlington and Whinney Banks. Further details can be found in the associated tender documents (Schedule 1 and Schedule 2 - Lot 2(Lot 2a, Lot 2b, Lot 2c).

Renewal: The initial contract term is for 36 months, with an option to extend for a further period of 2 consecutive 12 months extensions, making 60 (36 + 12 + 12) months in total.

Grounds Maintenance in Yarm

Habinteg requires a Supplier to provide grounds maintenance to a scheme in Yarm. Further details can be found in the associated tender documents (Schedule 1 and Schedule 2 - Lot 2(Lot 2a, Lot 2b, Lot 2c).

Renewal: The initial contract term is for 36 months, with an option to extend for a further period of 2 consecutive 12 months extensions, making 60 (36 + 12 + 12) months in total.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078c38
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/099182-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

77314000 - Grounds maintenance services

90911000 - Accommodation, building and window cleaning services

Notice Value(s)

Tender Value
£328,850 £100K-£500K
Lots Value
£328,849 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Oct 20266 days ago
Submission Deadline
25 Nov 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2030 3-4 years
Recurrence
2031-10-03

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HABINTEG HOUSING ASSOCIATION LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRADFORD
Postcode
BD11 1DR
Postcode Area
Bradford
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
TLC North East (England)
Local Authority
Leeds
Electoral Ward
Morley North
Westminster Constituency
Leeds South West and Morley

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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