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T26-121CRO Committee Management Software

Derry City and Strabane District Council

This public procurement record has 1 release in its history.

Tender

21 Oct 2026 at 09:57

UK4 - Tender Notice
Summary of the contracting process

Derry City and Strabane District Council is seeking a committee management software system, hosted on the Council’s own site. The system is intended to compile meeting packs and minutes for Council and committee meetings, and provide a web output with information about councillors and meeting papers accessible to the public. The requirement is for software and related services, including content management and software capabilities. Delivery is in the United Kingdom; the Council is based in Derry. This is a single-lot requirement.

The Council invited tenders through an open competition under the below-threshold procedure. The enquiry deadline was 6 November 2026 at 12:00 UTC, and the tender submission deadline was 20 November 2026 at 12:00 UTC. The contract period is 1 March 2027 to 1 March 2030. The estimated gross value is £45,000. The stated award basis directs bidders to the procurement documents for further detail. The tender requires submissions through the eTendersNI competition; submissions by other methods are not accepted.

This opportunity is suited to suppliers able to provide committee management software that can be hosted on a customer’s premises and support the preparation of meeting packs and minutes. The system must also publish web-based information on councillors and meeting papers in a form accessible to the public. Relevant capabilities include software implementation or configuration, content management, reliable handling of committee documents, and producing usable public-facing web outputs. Suppliers with experience delivering comparable systems for councils or other public bodies may be well placed, particularly where they can support on-site hosting and meet public accessibility needs. The requirement is a single software and services package, so bidders should be equipped to deliver the system as an integrated solution.

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Notice Information

Notice Title

T26-121CRO Committee Management Software

Notice Description

Derry City and Strabane District Council is seeking tenders from companies for a Committee Management Software. The system shall be hosted on site by the Council. This software shall be used to compile meeting packs and minutes for Council and Committee meetings and shall also have a web output and provide details of Councillors and meeting papers to ensure accessibility to the public. Your submission must be submitted via eTendersNI, via this CFT. No other method of submissions will be accepted. Please refer to the CfT documents for further detail.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078c70
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/099288-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

48517000 - IT software package

48780000 - System, storage and content management software package

48781000 - System management software package

48900000 - Miscellaneous software package and computer systems

72212783 - Content management software development services

Notice Value(s)

Tender Value
£45,000 Under £100K
Lots Value
£45,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Oct 20266 days ago
Submission Deadline
20 Nov 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Mar 2027 - 1 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Derry City and Strabane District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DERRY
Postcode
BT48 7NN
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN0A Derry City and Strabane
Delivery Location
TLN0A Derry City and Strabane
Local Authority
Derry City and Strabane
Electoral Ward
Northland
Westminster Constituency
Foyle

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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