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Multi-Agency Cloud Based Case Management System

York and North Yorkshire Combined Authority

This public procurement record has 1 release in its history.

Award

22 Oct 2026 at 12:32

Award Notice
Summary of the contracting process

York and North Yorkshire Combined Authority procured a cloud-based case management system for use across multiple agencies. The requirement is for a software system rather than consultancy or physical works. Delivery is associated with North Yorkshire. The system was procured through the G-Cloud 14 framework. This is relevant to suppliers providing cloud case management software that can support multi-agency use and deployment in North Yorkshire.

The procurement is complete and the contract was awarded to Orcuma Ltd. The contract is active and was signed on 19 October 2026, at a value of £95,580. The contract period is not stated in the available process information. The procurement used a direct award through the G-Cloud 14 framework, without a prior competition for this requirement. Price was the stated award criterion. The process was structured as one lot, although that lot is marked cancelled while the award and contract are active. Two bids were recorded for the lot. The tender included an option for a 12-month extension after an initial 24-month contract; these durations are stated as the initial term and extension option, not confirmed actual dates.

This award shows that the Combined Authority buys multi-agency cloud case management software through the G-Cloud framework, and that a small or medium-sized supplier was selected. Suppliers competing for a similar requirement would need to offer a cloud case management system suitable for use across multiple agencies and be able to supply through the framework route. The recorded evaluation basis was price, so a credible competitor would need to present a competitive offer against the required system scope. The opportunity is evidence of demand from this buyer for software in this specific area; it does not establish additional technical, accreditation or staffing requirements.

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Notice Information

Notice Title

Multi-Agency Cloud Based Case Management System

Notice Description

Multi-Agency Cloud Based Case Management System. Awarded via G-Cloud 14

Lot Information

Lot 1

Multi-Agency Cloud Based Case Management System. Awarded via G-Cloud 14

Options: 24 month initial contract with 1 x 12 month extension option

Procurement Information

Direct award procedure followed on G-Cloud 14 Framework

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078dd4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/099948-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£95,580 Under £100K

Notice Dates

Publication Date
22 Oct 20265 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
York and North Yorkshire Combined Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
YORK
Postcode
YO1 6GA
Postcode Area
York
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE21 York
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
York
Electoral Ward
Micklegate
Westminster Constituency
York Central

Supplier Information

Number of Suppliers
1
Supplier Name

Orcuma Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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