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Digital collaboration and whiteboarding tool

North Lincolnshire Council

This public procurement record has 1 release in its history.

Award

23 Oct 2026 at 09:23

Award Notice
Summary of the contracting process

North Lincolnshire Council bought a digital collaboration and whiteboarding tool for collaborative brainstorming and planning. This is a software purchase, classified as general utility software, for use in the council’s North Lincolnshire area. The requirement was procured through the Procurement Services Framework as a direct award, rather than as a standalone competition. The selected supplier, Phoenix Software Ltd, is based in York. The tool supports digital collaboration and whiteboarding for brainstorming and planning; no more detailed functional scope is described. This is a council technology purchase, rather than a requirement for software development or a wider IT service, so it is most relevant to suppliers of ready-to-use collaboration software and associated licensing or supply services. The procurement was treated as a goods purchase.

The procurement is complete and the contract was awarded to Phoenix Software Ltd. It was a direct award through the Procurement Services Framework, using a limited procedure without prior publication of a competition notice. The council recorded one bid. Evaluation was based entirely on cost. The contract value is £20,397.88. The contract was signed on 22 August 2024 and is recorded as active; the procurement data gives no contract start or end dates. The sole lot is marked cancelled, while the award and contract are recorded as active, so the recorded outcome is an award to Phoenix Software Ltd. The requirement was for one collaboration and whiteboarding software purchase, rather than multiple separately awarded lots.

For suppliers assessing this buyer’s future collaboration-software demand, this award shows a modest, focused purchase of a digital tool for brainstorming and planning, rather than a large systems implementation. A credible competitor would need to supply a usable collaboration and whiteboarding product suited to council users and to explain its cost clearly: cost was the sole stated evaluation criterion. The framework route was used for the award, so suppliers seeking similar work should be positioned to supply through the relevant purchasing framework. The selected supplier was a small or medium-sized business, showing that a smaller software supplier was able to fulfil this requirement. No specific accreditation, technical standard, staffing profile or implementation capability is identified, so the evidence points to product fit, framework access and competitive pricing as the clearest factors for this buyer’s requirement.

How relevant is this notice?

Notice Information

Notice Title

Digital collaboration and whiteboarding tool

Notice Description

Direct award under Procurement Services Framework for collaborative brainstorming and planning software.

Lot Information

Lot 1

Direct award under Procurement Services Framework for collaborative brainstorming and planning software.

Procurement Information

Direct Award via a Framework.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078e76
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/100249-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48771000 - General utility software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£20,397 Under £100K

Notice Dates

Publication Date
23 Oct 20264 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
North Lincolnshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SCUNTHORPE
Postcode
DN15 6NL
Postcode Area
Doncaster
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE1 East Yorkshire and Northern Lincolnshire
Small Region (ITL 3)
TLE13 North and North East Lincolnshire
Delivery Location
TLE13 North and North East Lincolnshire
Local Authority
North Lincolnshire
Electoral Ward
Town
Westminster Constituency
Scunthorpe

Supplier Information

Number of Suppliers
1
Supplier Name

Phoenix Software

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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