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Election Management System Pre Market engagement

Barnsley Metropolitan Borough Council

This public procurement record has 1 release in its history.

Planning

23 Oct 2026 at 11:04

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Barnsley Metropolitan Borough Council intends to procure an electoral services management system to support the statutory work of its Electoral Registration Officer and Returning Officer. The requirement is for specialist software and associated IT services, including a system to manage electoral services and the information and processes needed to deliver the officers’ responsibilities. The council is using preliminary market engagement to explore what systems are available and gather supplier feedback and guidance to help shape the eventual procurement. The stated delivery location is the United Kingdom; no more specific work location is identified. This is a software and IT services requirement for suppliers serving electoral administration, rather than a general-purpose council IT purchase.

The process is at the planning stage: the council has stated its intention to procure and is conducting pre-market engagement, not inviting tenders. Suppliers are asked to participate in market engagement by 6 November 2026; the buyer expects to publish a future notice by 23 November 2026. These are engagement and anticipated publication dates, not a bid deadline. The procurement is expected to cover a four-year contract period, from 1 January 2027 to 31 December 2030. No usable contract budget or estimated value is stated. The requirement is presented as a single lot, with small and medium-sized enterprise suitability indicated. No procurement procedure, bid evaluation criteria or supplier eligibility conditions have yet been set out.

This engagement is relevant to suppliers that provide electoral management or electoral registration software, particularly systems capable of supporting the statutory responsibilities of Electoral Registration Officers and Returning Officers. Providers of related database, document management and software implementation or support services may also have relevant experience. The council is seeking market feedback and guidance on what is available, so suppliers can help inform how the later competition is designed. Small and medium-sized businesses are identified as suitable for the requirement. The stated scope points to a specialist public-sector system, but no specific technical standards, accreditations, staffing levels, capacity thresholds or prior-contract experience requirements have been published. Suppliers with demonstrable understanding of electoral administration and the ability to explain how their products support those statutory functions are well placed to contribute at this planning stage and prepare for the future procurement.

How relevant is this notice?

Notice Information

Notice Title

Election Management System Pre Market engagement

Notice Description

The Council is intending to undertake a procurement exercise for the provision of an Electoral Services Management System to support the delivery of the statutory functions and responsibilities of the Electoral Registration Officer and Returning Officer. In order to help inform such an exercise, the Council in undertaking this pre-market engagement stage to explore what is available and seek feedback and guidance from the supply market.

Planning Information

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=110378&TID=100115396&B=

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078ead
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/100335-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

48311100 - Document management system

48612000 - Database-management system

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Oct 20264 days ago
Submission Deadline
Not specified
Future Notice Date
23 Nov 20264 weeks to go
Award Date
Not specified
Contract Period
1 Jan 2027 - 31 Dec 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Barnsley Metropolitan Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BARNSLEY, SOUTH YORKSHIRE
Postcode
S70 2TA
Postcode Area
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE33 Barnsley
Delivery Location
Not specified
Local Authority
Barnsley
Electoral Ward
Central
Westminster Constituency
Barnsley North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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