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CONTRACT HIRE WITH MAINTENANCE; AND MAINTENANCE ONLY; OF REFUSE COLLECTION VEHICLES, MECHANICAL SWEEPERS AND OTHER MISCELLANEOUS WASTE COLLECTION VEHICLES

East Staffordshire Borough Council

This public procurement record has 1 release in its history.

Tender

23 Oct 2026 at 11:33

UK4 - Tender Notice
Summary of the contracting process

East Staffordshire Borough Council is seeking suppliers for refuse collection vehicle and fleet maintenance services to replace its waste-collection fleet. The requirement covers refuse collection vehicles, mechanical road and compact sweepers, 3.5-tonne cage vehicles, electric vans, a 4x4 crew-cab pickup, and food-waste and fly-tip collection vehicles. It is divided into two options: contract hire of the specified vehicles with full maintenance, or maintenance-only services for vehicles the Council sources separately. Repairs are to be carried out at the contractor’s own or subcontracted facilities; minor repairs at the Council’s operating address may be agreed in advance and must follow the parties’ risk assessments and safe-working procedures. Delivery and service are for East Staffordshire, including Burton upon Trent.

The Council invited offers through an open procedure. The procurement has reached the tender stage. Bids were due by 17 November 2026 at 12:00, and questions by 10 November 2026 at 17:00; the stated award decision period ran to 5 March 2027. Both lots have a contract period from 1 November 2027 to 31 October 2033. The estimated value is £9.5 million excluding VAT for contract hire with maintenance and £4 million excluding VAT for maintenance only. Suppliers may be awarded no more than one lot. In each lot, price carries 51% of the score and quality method statements 49%. Legal and financial capacity conditions apply, as set out in the invitation to tender.

The opportunity suits vehicle leasing and fleet-management businesses able to provide refuse and other specialist municipal vehicles, as well as operators focused on maintaining and repairing a mixed commercial fleet. The contract-hire option requires both vehicle supply and full maintenance; the maintenance-only option is for firms able to service vehicles supplied separately by the Council. Relevant capability includes maintaining refuse collection vehicles of different sizes and compaction types, mechanical sweepers, light commercial vehicles, electric vans and other fleet vehicles, and arranging repairs through suitable in-house or subcontracted facilities. Suppliers should be able to work safely under documented risk assessments and procedures, and adapt maintenance regimes and pricing to changes in vehicle technology, emissions requirements or manufacturer support. The Council has indicated that SMEs are suitable for both lots.

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Notice Information

Notice Title

CONTRACT HIRE WITH MAINTENANCE; AND MAINTENANCE ONLY; OF REFUSE COLLECTION VEHICLES, MECHANICAL SWEEPERS AND OTHER MISCELLANEOUS WASTE COLLECTION VEHICLES

Notice Description

East Staffordshire Borough Council is seeking to replace its fleet of Refuse Collection Vehicles, Mechanical Sweepers and other miscellaneous waste collection vehicles. The Council is therefore seeking suitably qualified organisations to bid for the Contract Hire (with maintenance) of the vehicle fleet, and suitably qualified organisations to bid for the maintenance only of the vehicle fleet. For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Burton-upon-Trent:-Fleet-management%2C-repair-and-maintenance-services./6RDB48NJE8 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/6RDB48NJE8

Lot Information

Contract Hire with Maintenance

Lot 1 is a contract for an organisation to supply a fleet of the specified waste collection vehicles through a contract hire agreement and in addition provide maintenance services for that specified fleet of vehicles. The scope of the fleet includes: - Refuse Collection Vehicles (RCVs): 26 tonne single body; 26 tonne split compaction; 12 tonne split compaction; - Mechanical Sweepers: Compact sweeper - small (to be procured November 2028); Road Sweeper; - 3.5 tonne Cage Vehicles: 3.5 tonne caged vehicle - day cab; 3.5 tonne caged vehicle - crew cab; - Other: Electric car derived van; Electric car derived van crew cab; Electric Panel Van; 4x4 Crew Cab Pickup truck; 7.5 tonne Food Waste Collection Vehicle & Fly Tip Collection Vehicle (to be procured April 2032). All maintenance and repairs are to be carried out by the Contractor at their own or subcontracted facilities. The Council may allow the Contractor to undertake minor repairs at the Operating Address, if agreed in advance with the Authorised Officer, and provided that the Contractor complies fully with the Contractor's and the Council's risk assessments and safe working procedures. The contract hire Service will include Full Vehicle Maintenance as set out in the procurement documents. All maintenance and repairs are to be carried out by the Contractor at their own or subcontracted facilities. The Council may allow the Contractor to undertake minor repairs at the Operating Address, if agreed in advance with the Authorised Officer, and provided that the Contractor complies fully with the Contractor's and the Council's risk assessments and safe working procedures. For the avoidance of doubt, Lot 2 is for Maintenance Services WITHOUT incorporating the supply of the waste collection vehicles. The Authority's intention is either to undertake a separate procurement process for the supply only of the waste collection vehicles to the same vehicle specification on an outright purchase or to source the vehicles on an outright purchase via a Framework Agreement direct call or a mini competition. Both will be alternatives to Contract Hire with Maintenance and it is the Authority's intention to use the alternative processes set out above to identify the most economically advantageous funding option incorporating the maintenance considerations.

Maintenance Only

The scope of the fleet includes: - Refuse Collection Vehicles (RCVs): 26 tonne single body; 26 tonne split compaction; 12 tonne split compaction; - Mechanical Sweepers: Compact sweeper - small (to be procured November 2028); Road Sweeper; - 3.5 tonne Cage Vehicles: 3.5 tonne caged vehicle - day cab; 3.5 tonne caged vehicle - crew cab; - Other: Electric car derived van; Electric car derived van crew cab; Electric Panel Van; 4x4 Crew Cab Pickup truck; 7.5 tonne Food Waste Collection Vehicle & Fly Tip Collection Vehicle (to be procured April 2032). All maintenance and repairs are to be carried out by the Contractor at their own or subcontracted facilities. The Council may allow the Contractor to undertake minor repairs at the Operating Address, if agreed in advance with the Authorised Officer, and provided that the Contractor complies fully with the Contractor's and the Council's risk assessments and safe working procedures. The contract hire Service will include Full Vehicle Maintenance as set out in the procurement documents. All maintenance and repairs are to be carried out by the Contractor at their own or subcontracted facilities. The Council may allow the Contractor to undertake minor repairs at the Operating Address, if agreed in advance with the Authorised Officer, and provided that the Contractor complies fully with the Contractor's and the Council's risk assessments and safe working procedures. For the avoidance of doubt, Lot 2 is for Maintenance Services WITHOUT incorporating the supply of the waste collection vehicles. The Authority's intention is either to undertake a separate procurement process for the supply only of the waste collection vehicles to the same vehicle specification on an outright purchase or to source the vehicles on an outright purchase via a Framework Agreement direct call or a mini competition. Both will be alternatives to Contract Hire with Maintenance and it is the Authority's intention to use the alternative processes set out above to identify the most economically advantageous funding option incorporating the maintenance considerations.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078ebf
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/100375-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

50 - Repair and maintenance services

CPV Codes

34144511 - Refuse-collection vehicles

50100000 - Repair, maintenance and associated services of vehicles and related equipment

50111000 - Fleet management, repair and maintenance services

Notice Value(s)

Tender Value
£13,500,000 £10M-£100M
Lots Value
£13,500,000 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Oct 20264 days ago
Submission Deadline
17 Nov 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Nov 2027 - 31 Oct 2033 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
East Staffordshire Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BURTON UPON TRENT
Postcode
DE14 2EB
Postcode Area
Derby
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
TLG2 Shropshire and Staffordshire
Local Authority
East Staffordshire
Electoral Ward
Shobnall
Westminster Constituency
Burton and Uttoxeter

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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