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PROMAPS Licence fees

The Police & Crime Commissioner for Sussex

This public procurement record has 2 releases in its history.

Award

23 Oct 2026 at 13:57

UK7 - Contract Details Notice
Award

23 Oct 2026 at 13:53

UK5 - Transparency Notice
Summary of the contracting process

The Police & Crime Commissioner for Sussex procured renewal of the annual licence and maintenance for Promaps, bespoke image-capture software supporting the police force’s operational duties. The service covers continued software access and maintenance rather than a new software development project. The work is image-processing software services (CPV 72212328). Delivery is associated with East Sussex and locations across Sussex, including Brighton and Hove, West Sussex and Surrey.

The procurement is complete and the contract was awarded to PROMAT I.D. LIMITED. The contract was signed on 15 October 2026 and runs from 23 October 2026 to 14 October 2027. Its value is £39,192 excluding VAT (£47,030.40 including VAT). The buyer used a direct award below the relevant threshold, without competition. The requirement was handled as one lot. The published procurement data gives no separate evaluation criteria for this direct award.

For suppliers seeking to compete for similar work when this requirement returns to market, the relevant capability is supplying and maintaining Promaps, a bespoke image-capture application used in operational policing. Credibility would depend on being able to support continued licensing and reliable maintenance of this particular software, rather than offering generic image-processing development alone. The selected supplier is a small and medium-sized business, showing that delivery of this requirement has not been limited to a large provider. The buyer used a below-threshold direct award without competition, so this outcome does not provide evidence of a competitive scoring model or published qualification benchmarks. Suppliers should therefore be prepared to demonstrate product-specific expertise and the ability to sustain the software for the buyer’s operational needs.

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Notice Information

Notice Title

PROMAPS Licence fees

Notice Description

The renewal of annual licencing and maintenance for Promaps, a bespoke image capture software that supports operational duties.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078f0b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/100518-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72212328 - Image-processing software development services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£39,192 Under £100K
Contracts Value
£39,192 Under £100K

Notice Dates

Publication Date
23 Oct 20263 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
23 Oct 2026 - 14 Oct 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Police & Crime Commissioner for Sussex
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEWES
Postcode
BN7 2FZ
Postcode Area
Brighton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ22 East Sussex CC
Delivery Location
Not specified
Local Authority
Lewes
Electoral Ward
Lewes Bridge
Westminster Constituency
Lewes

Supplier Information

Number of Suppliers
1
Supplier Name

PROMAT I.D. LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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