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PROMAPS Licence fees

The Police and Crime Commissioner for Surrey

This public procurement record has 2 releases in its history.

Award

23 Oct 2026 at 14:07

UK7 - Contract Details Notice
Award

23 Oct 2026 at 14:03

UK5 - Transparency Notice
Summary of the contracting process

The Police and Crime Commissioner for Surrey bought annual licensing and maintenance for Promaps, bespoke image-capture software supporting operational duties. The requirement is a software service covering continued access to the system and its upkeep. The service supports the buyer’s operational work, rather than a wider software development programme. Delivery is for Surrey and Sussex, covering the locations represented by the two delivery areas in the procurement. The software’s image-capture function is the core of the requirement; the procurement does not describe separate products or additional service lines.

The procurement is complete and the contract is active. It was awarded directly to PROMAT I.D. LIMITED without competition under a below-threshold procedure. The award was made on 23 October 2026, and the contract was signed on 15 October 2026. The contract runs from 23 October 2026 to 14 October 2027. Its value is £28,305 excluding VAT (£33,966 including VAT). There was one lot, covering the software licensing and maintenance service. The recorded award is for image-processing software services. No award evaluation criteria are stated for this direct award.

This award demonstrates demand from Surrey’s Police and Crime Commissioner for continued licensing and maintenance of a bespoke image-capture system used in operational duties. A credible competitor for a future requirement would need to provide dependable access to specialist image-capture software and maintain it throughout the service period, with a clear understanding of the operational use it supports. Relevant experience with comparable software licensing and maintenance, responsive technical support, and the ability to sustain a bespoke system would be pertinent. The purchase was made directly without competition, so this award also shows that the requirement was placed with an established supplier rather than competed. Suppliers should therefore be prepared to evidence both product fit and the capacity to support ongoing operational use.

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Notice Information

Notice Title

PROMAPS Licence fees

Notice Description

The renewal of annual licencing and maintenance for Promaps, a bespoke image capture software that supports operational duties.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078f15
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/100530-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72212328 - Image-processing software development services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£28,305 Under £100K
Contracts Value
£28,305 Under £100K

Notice Dates

Publication Date
23 Oct 20264 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
23 Oct 2026 - 14 Oct 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Police and Crime Commissioner for Surrey
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GUILDFORD
Postcode
GU3 1YJ
Postcode Area
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
Not specified
Local Authority
Guildford
Electoral Ward
Stoke
Westminster Constituency
Guildford

Supplier Information

Number of Suppliers
1
Supplier Name

PROMAT I.D. LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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