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Tender for the Provision of Fluoride Varnish in Hartlepool Schools

Hartlepool Borough Council

This public procurement record has 1 release in its history.

Tender

27 Oct 2026 at 15:02

UK4 - Tender Notice
Summary of the contracting process

Hartlepool Borough Council is commissioning a dental provider to pilot and deliver a targeted fluoride varnish programme in Hartlepool primary schools. The pilot is expected to involve around 10 schools, selected by the council using participation in supervised tooth-brushing activities and school dental survey results on children’s decayed, missing and filled teeth. The provider will develop and implement the programme, engage schools and parents, explain its benefits, and obtain informed consent and each child’s medical history before treatment begins. The work is school-based dental and oral health services, combining clinical delivery with programme development and family engagement. Delivery is in Hartlepool, England.

The council invited offers through a below-threshold open competition. The procurement reached the tender stage, with bids due by 17 November 2026 at 14:00 UTC. The contract is scheduled to run from 1 January 2027 to 31 December 2028, with a possible extension to 31 December 2030, subject to available budget and satisfactory performance. The stated gross contract value is £100,000. There is one lot, and bids are assessed on quality alone, weighted at 100%. Electronic submission is allowed. The council determines which schools participate in the pilot, then shares the school list with the provider for delivery and engagement.

This opportunity suits a dental provider able to deliver fluoride varnish to children in primary schools and lead a targeted oral-health pilot. Suppliers need the clinical capability to provide appropriate, evidence-based support, alongside the capacity to coordinate delivery across a group of schools. The work also calls for experience or capability in communicating with schools, parents and families, securing informed consent, and collecting children’s medical histories before treatment. Providers should be able to work with school-level oral-health information, including supervised tooth-brushing participation and dental survey findings, to support a programme focused on children with identified oral-health needs. The quality-only evaluation makes the strength and credibility of the proposed service and delivery approach central to competition.

How relevant is this notice?

Notice Information

Notice Title

Tender for the Provision of Fluoride Varnish in Hartlepool Schools

Notice Description

Hartlepool Borough Council are seeking to commission a Dental provider to pilot and lead the development, implementation and delivery of a targeted Fluoride Varnish Programme in Hartlepool Schools that provides appropriate, evidence-based support for children. Schools will have been chosen based upon participation in the Tees Oral Health Promotion supervised tooth brushing programme and dental survey information which identifies the percentage of children with decayed, missing and filled teeth (DMFT) data within the school. A pilot of around 10 Hartlepool primary schools will be chosen to take part in the fluoride programme. The Process: * The Local Authority will identify the schools to be included in the pilot. The Local Authority will write to each school to inform them of the programme and its intended benefits and confirm their participation in the pilot. * The Local Authority will share a list of participating schools with the Provider * The Provider will send information to schools and parents to ensure engagement and to gain buy-in to the fluoride varnish scheme. * The Provider will liaise with schools and parents to gain informed consent and a medical history for each child prior to commencement of the fluoride varnish programme.

Lot Information

Lot 1

Renewal: Dependent upon budget availability and satisfactory contract performance

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-079172
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/101647-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

33 - Medical equipments, pharmaceuticals and personal care products

80 - Education and training services

85 - Health and social work services

98 - Other community, social and personal services

CPV Codes

33711700 - Articles and preparations for oral or dental hygiene

80410000 - Various school services

85100000 - Health services

98300000 - Miscellaneous services

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
£100,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Oct 20266 days ago
Submission Deadline
17 Nov 20262 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2027 - 31 Dec 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Hartlepool Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HARTLEPOOL
Postcode
TS24 8AY
Postcode Area
Cleveland
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC3 Tees Valley
Small Region (ITL 3)
TLC31 Hartlepool and Stockton-on-Tees
Delivery Location
TLC11 Hartlepool and Stockton-on-Tees
Local Authority
Hartlepool
Electoral Ward
Victoria
Westminster Constituency
Hartlepool

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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